Public Works Minutes 2009 08-18-09
APPROVED W/ CORRECTIONS
9/15/09
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, August 18, 2009 – 6:30 P.M.
PRESENT:
Chairman Joe Plocher Mayor Valerie Burd
Eric Dhuse (Public Works Director) Alderman George Gilson
Joe Wywrot (City Engineer) Brendan McLaughlin (City Administrator)
Alderman Marty Munns Alderman Diane Teeling
Anne Englehardt (C.O.Y. Green Committee Member)
Marta Keane (C/O.Y. Green Committee Member)
PRESENTATIONS: NONE
The meeting was called to order @ 6:30 p.m. by Chairman Joe Plocher
MINUTES FOR CORRECTION/APPROVAL:
The minutes for June 16, 2009 and July
20, 2009 were reviewed and approved as presented.
Items Recommended for Consent Agenda:
1.PW 2009-74 Tower Lane Water Storage Tank Rehab – Change Order # 1
2.PW 2009-75 Prairie Garden Subdivision – Final acceptance
3.PW 2009-76 Bristol Bay Unit 7 – Final Acceptance & Bond Adjustments
4.PW 2009-77 Goodwill Store – LOC Expiration
5.PW 2009-78 Fox Road LAPP Project – Change Order # 3
6.PW 2009-79 Westbury East Village (Unit 1) – Call of Bonds for Vendor Claims
7.PW 2009-80 Kendallwood Estates – Call LOC for Alliance Contractors Claim
8.PW 2009-81 Grande Reserve – Call LOC for Reimbursement for Cost of
Consultant Services
All items will move forward to Consent Agenda.
NEW BUSINESS:
1.PW 2009-82 Water Conservation Enhancements to landscape Ordinance
Marta Keane & Anne Englehardt want a requirement that a landscaping tree be
planted on the side of a lot during development. This could add value to a home
and save on heating and cooling costs.
It was agreed upon to amend the existing ordinance to require a tree to be added
on the lot of single family & duplex during development. Move forward to
Consent Agenda.
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2.PW 2009-83 Country Hills Subdivision – Final Acceptance & Warranty
Bonding
Joe Wywrot said the developer of Country Hills Subdivision has verbally
requested to waive the warranty bond amount. Joe is not recommending that we
eliminate the warranty bond amount, but perhaps consider reducing it. Based on
the estimates of costs of three sets of plans the warranty bond amount would be
roughly $212K. If you had a warranty bond amount just for unit 2, the bond
amount would be $111K. He recommends that we stay at the full amount of
$212K. Chairman Joe Plocher agrees as well to the full amount.
Alderman Gilson asked when does expect the drawings to complete. Joe said 3 to
4 months for final documents. Alderman Gilson asked would the $212K warranty
bond cover warranty costs at today’s prices. Joe said yes. Alderman Gilson agreed
to keep the warranty bond the same.
Item move to Consent Agenda. – The Country Hills developer Dennis Dwyer
entered the meeting approximately @ 7:10 and was informed the city required the
full amount of the bond. He doesn’t agree with the decision.
3.PW 2009-84 River Road Bridge – Update
Joe Wywrot said this bridge is in poor condition. He also said he submitted IDOT
Major Bridge Program Grant Application yesterday. He believes we should find
out by the end of the year to see if we make the cut or not. The fact that the bridge
has been downgraded to poor condition can help us in getting grant money. The
estimated cost of replacing this bridge is $3 Million dollars. If we get the grant
from IDOT and the $200K from the county, our costs would be approximately
$900K.
Alderman Gilson had concerns about the costs to the city and the removal of the
damn. Should we wait until we know the fate of the damn before we proceed? He
suggests we wait for all of the input.
Chairman Plocher said we start looking for funding options now. He also said it’s
not a matter of if, it’s a matter of when. These pictures of the bridge were taken in
2004 and it is now 2009.
Mayor Burd stated that this is a safety issue. We are responsible for the bridge. If
the bridge is already being rated as poor and by the time they get around to giving
us the grant and funding, we’re talking several years will go by. Joe said it will be
about six years before construction. The current grant cycle is for 2015
construction.
Alderman Gilson asked it will be 6 years? He also asked if we’re letting people
cross the bridge. Joe said IDOT didn’t feel posting it below legal load limits. He
also said to steer overloads away from the bridge which we’ve been doing for
Considered Informational Item
years. .
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4.PW 2009-85 Traffic Study – Church and W. Main Street
Church yields to Main. Church has more traffic. Recommending switching the
yield sign and having Main yield to Church.
5.PW 2009-86 Traffic Study – Kylyn’s Ridge
Two intersections – One in the Cannonball Estates Subdivision – Western & High
Ridge and the other at the Kylyn’s Ridge Intersection. We recommend leaving
them as is.
6.PW 2009-87 Traffic Study – Van Emmon and Heustis
Currently Van Emmon stops at Heustis. We recommend that switching that so
that Heustis stops at Van Emmon. We talked to Chief Martin and he has no
objection and we talked to the school district and they had no objection either.
All will move to Public Safety and let them know we recommended for Consent
Agenda.
7.PW 2009-88 Policy Regarding SSA’s and Security Bonding/Letters of Credit
Alderman Gilson is recommending developing a policy accounting for the costs
of inflation overtime with bonds and when we review we can reduce bonds. We
review the bonds annually from date of issuance regardless of status. The costs for
us to cover any thing that may happen and if the developer would go bankrupt,
that would cover that. We would be secure in the fact that we would have the
money in place for any added costs overtime.
Bring back next month with a written up Policy.
8.PW 2009-89 Heartland Circle – Discussion of Weeds & Dumping Issues –
Update Informational Item
OLD BUSINESS:
1.PW 2009-63 Fly Dumping in Vacant Areas of Subdivisions
Erich Dhuse said it is a problem in every subdivision. Neighbors have to watch
and take down the license plate of violators.
2.PW 2009-73 Stormwater Basin Maintenance
Joe Wywrot giving ourselves the power to see that stormwater basins are
maintained properly. Kathy Orr & Joe believe that the easement language gives us
the ability to rush in and save the day if there’s a problem. But if we do that, it
will cost us money and how do we collect and get reimbursed. Kathy feels an
ordinance would be appropriate and to enforce that ordinance through the
administrative adjudication process. With the committees’ permission, go back to
Kathy to create an ordinance and get it on the City Council Agenda soon.
3.PW 2009-68 Water Meter Pricing
Alderman Gilson still questioning the pricing and looking for justification, but
Eric said the developer said this is the costs of the technology. After much more
discussion on this item will move to Consent Agenda. Alderman Gilson objects
from this moving forward until a cost justification is provided.
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4.PW 2008-111 Material Storage Shed Replacement Update
Eric Dhuse informed everyone of funding in the capital budget of $40K for
building a replacement of Material Storage Shed. Already met with one contractor
and trying to meet with two other contractors to get some ideas of pricing. He
would like to have everything done with the bidding out or in the process of
bidding out by the time everything goes through otherwise we will have to wait
until the spring.
ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING:
With no further business to discuss, the meeting adjourned at 7:40p.m.
Minutes respectfully submitted by Tim Dlugopolski
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