Public Works Minutes 2009 07-21-09
APPROVED 8/18/09
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UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, July 21, 2009 – 6:30 P.M.
PRESENT:
Chairman Joe Plocher Mayor Valerie Byrd
Eric Dhuse (Public Works Director) Alderman George Gilson
Joe Wywrot (City Engineer) Brendan McLaughlin (City Administrator)
Boyd Ingemunson (Attorney) Alderman Diane Teeling
Alderman Marty Munns
PRESENTATIONS: NONE
The meeting was called to order @ 6:30 p.m. by Chairman Joe Plocher
MINUTES FOR CORRECTION/APPROVAL:
The minutes for May 19, 2009 were
reviewed and approved as presented.
Items Recommended for Consent Agenda:
1.PW 2009-53 Water Department Report for March 2009
2.PW 2009-54 Water Department Report for April 2009
3.PW 2009-64 Water Department Report for May 2009
4.PW 2009-65 Water Department Report for June 2009
5.PW 2009-66 IDOT Highway Permit and Resolution – Cannonball Trails
Alderman Teeling asked if we can get a bond or a letter of credit. Joe Wywrot replied
that IDOT requires a bond. Approved for Consent Agenda.
6.PW 2009-67 IDOT Highway Permit and Resolution – Rush-Copley
Approved for Consent Agenda
7.PW 2009-61 Stop Sign Warrant Analysis
Status Reports - Comeback to Public Works Committee
8.PW 2009-68 Water Meter Pricing
Alderman Gilson had a few questions about the new Omni Meters. New meters went
from compound to Omnis.
Are they T2 or C2 Omni meters?The reason why he asks is that the C2’s are paid a
premium for. Eric Dhuse to investigate.
Being that they are new technology, will the accuracy hold? Dhuse to verify.
Does the T2 or C2 have the same wave length as the compound? Dhuse replied yes.
Alderman Gilson requests that the answers be provided prior to consent. Dhuse
replied that is fine. Committee decided that this item will move forward to Consent
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Agenda, but if Alderman Gilson didn’t receive the answers or isn’t satisfied with the
answers, the item can be pulled at City Council meeting.
9.PW 2009-43 High Water Levels – Status Report
Comeback to Public Works Committee.
10.PW 2009-69 Westbury East Village (Ocean Atlantic) – Call of Surety Bonds
Approved for Consent Agenda
11.PW 2009-70 Resolution Recognizing Water Consumption Adjustment for
Broken Pipes
Alderman Gilson asked what is the purpose of this and why is it on the table? Mayor
Burd asked for this item to appear on the agenda.
Brendan McLaughlin stated there is no authorization in any other prior policy, but it
certainly has been the practice in prior administrations to adjust bills for broken pipes
if an owner has a broken pipe and the resident is unaware.
Maybe there is one adjustment every other year or so but do we want to burden the
home owner?
Fox Metro has a policy where they will re-adjust the bill to the most recent cycle.
Alderman Gilson had a concern where does it end. Leaky Toilets? What if a customer
has a leaky toilet; which a lot of them do and they get surprised at that bill. Are we
going to adjust that bill?
Let’s take that a step further and you got leaks inside the home. Due to the language
of this, that could be a lot of things. Alderman Gilson would like an attorney look it
over again.
Mayor Burd said it has always been an unwritten policy in the city and she doesn’t
want anything done that the City Council isn’t aware of. She would like to pass an
ordinance and she wants it to encompass what the city should do as whole.
Administrator McLaughlin said maybe we should clarify it as a result of a burst pipe.
Committee agreed with the slight changes and the item moved forward to Consent
Agenda.
NEW BUSINESS:
1.PW 2009-71 Prairie Pointe – Encroachment Agreement
No questions – Move to Consent Agenda
2.PW 2009-72 Update to Snow Removal Plan
Committee approved plan update
3.PW 2009-73 Ownership and Maintenance of Subdivision Detention Areas
This item came out of the City Council meeting. How do we ensure to the degree
that the Homeowner Association has the ability to maintain the native prairie
grass around the more naturalized wetlands? Somewhere down the road how does
the city play a role in maintaining these areas?
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The Mayor had conversations with the Raintree Homeowners Association about
some of the ponds out there and a lot of effort has been put into them to make
them self sufficient. Unfortunately they have problems with people coming in and
mowing down to the water or putting in their own garden. They take out all of the
vegetation originally planted which could take several years for it to self sustain.
Can the city come out there and enforce it? Looking for some ideas or solutions to
help maintain these ponds and work with the Homeowners Association.
Joe Wywrot said this is important thing and we need to do something. The city
has a NPDS permit through the Illinois EPA. That permit has six components; one
of which is post construction inspection & maintenance. Basins are very
important part of re-cleansing storm water. We probably need to take care of this
before the end of the year, because the EPA is going to come and audit next
spring to see what progress we’ve made at complying at all of the components,
but this is just one of them.
Administrator McLaughlin said this will aid the Homeowners Association in
enforcing their bylaws.
Alderman Gilson asked what’s our intent with this?
Mayor Burd hoped the city can make sure the detention areas are maintained the
way we required them to be set up. We have the guidelines that we told them to
follow to build these areas. The Homeowners have an obligation to maintain the
water detention areas that meet the standards that we expect. We will help them if
they want to enter into an agreement with us that we will police. If somebody
does something to destroy it, we can go in there and give them a ticket.
Alderman Plocher said can’t we come up with agreement on an ordinance and
communicate it? Mayor Burd said that’s what she wants.
The consensus is to look into an overall ordinance.
OLD BUSINESS:
1.PW 2009-60 Fox Hill Unit 7 – Storm Basins
Alderman Munns talked about memos from the developer that have been going on
more than a year.
Alderman Munns asked to pull the Letter of Credit. Alderman Gilson agrees to
pull the LOC.
Move to Consent Agenda
2.Dreyer Pond – Alderman Munns
Alderman Munns asked what is the latest on the Dreyer pond?
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Joe Wywrot replied that is in a 3 year tending. The pond was supposed to be a
sealed pond, just a conventional wet pond, but it leaked. The contractor went back
again, again and again, but he couldn’t get it to seal. He came back with a revised
landscape plan to turn into a wetland type basin. It is currently in year 1 of the 3
year process.
ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING:
With no further business to discuss, the meeting adjourned at 7:02p.m.
Minutes respectfully submitted by Tim Dlugopolski
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