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Public Works Minutes 2009 02-17-09 APPROVED Page 1 of 3-a-09 UNITED CITY OF YORKVILLEPUBLIC WORKS COMMITTEE MEETING TUESDAY, FEBRUARY 17, 2009 6:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Alderwoman Rose Spears Alderman Joe Plocher Alderwoman Robyn Sutcliff Alderman Bob Allen City Administrator Brendan McLaughlin City Engineer Joe Wywrot Mayor Valerie Burd Public Works Director Eric Dhuse Gary Golinski Mary Kuhn Andy Divin Janet Nape Laura Haake Bob Pschirrer John Phillipchuck John Tomasik George Bolton Stan Free The meeting was called to order at 6:00 pm. by Joe Besco. Presentations: 1. GIS Presentation—Utility GPS Locating Project—This is for the older section of town and will be done in-house by the engineering department. It will create an inventory of the city utilities and their exact locations and elevations. Minutes for Approval/Correction: None. Items Recommended for Consent Agenda: 1. PW 2009-14 Water Department Report for November 2008 2. PW 2009-15 Water Department Report for December 2008 3. PW 2009-16 Kendallwood Estates—Call of Earthwork Letter of Credit 4. PW 2009-17 Kendallwood Estates—Call of Sitework Letter of Credit 5. PW 2009-18 Saravanos Development—Letter of Credit No. 150017273-202 6. PW 2009-19 Caledonia (Phases 1 & 2)—Sitework Reduction #2 and Landscaping Reduction #1 7. PW 2009-20 Raintree Village (Units 2-6)—LOC Expiration 8. PW 2009-21 Prairie Pointe—Final Acceptance and LOC Reductions 9. PW 2009-22 Rt. 47/Baseline Road—IDOT Agreement and MFT Resolution 10. PW 2009-23 Revised Floodplain Ordinance 11. PW 2009-24 Fox Road LAAP—Agreements for Engineering, Federal Participation, and MFT Resolution 12. PW 2009-25 Supplemental Appropriation of MFT Funds to Purchase Salt There was some discussion on the litigation pending for Kendallwood Estates. Items #3 and 44 will be pulled off the Agenda and brought back to committee. All the other items recommended for Consent Agenda will move on to City Council on Consent Agenda. Page 2 of 2 Old Business: 1. PW 2009-08 Windett Ridge—Claremont Court Drainage Issue—There was some discussion on possible ways to fix the problem and at this time it is unclear who will have to pay for the issue to be resolved. New Business: 1. PW 2009-26 Parkway Tree Replacement Program —This is a pilot program. The city's responsibility would be the time and labor to plant the trees. Since this is the first year, a suggestion was made to limit the number of trees to 36. This will move on to City Council. 2. PW 2009-27 Detention/Retention Basin Inventory Program —This is informational. No further action is needed. 3. PW 2009-28 Stalled Developments—Status of Roadway Paving—A memo will be given to the Aldermen who were not in attendance. 4. PW 2009-29 Policy Issue Regarding Bond Reductions —There was discussion on bond reductions being handled at staff level. A new ordinance will be drafted and move on to City Council. 5. PW 2009-30 Neighborhood Beautification (Corner Gardens) Guidelines— Discussion —This is for commercial areas with high visibility such as the downtown area. Additional Business Alderman Allen asked about the sidewalk program. There is $3,000 budgeted this fiscal year. After the money is spent, there will be a waiting list. The safe route to school grant will help to fill in the spaces where there is no sidewalk. Alderwoman Sutcliff asked about the Game Farm Road project. It will begin in early spring 2010. She also asked about the burned section of John St. That will be cut and patched this summer. Mayor Burd said she had a meeting with Centex about Bristol Bay concerning the vacant lots. Their temporary solution was to make them into community gardens The meeting was adjourned at 7:48 P.M. Minutes submitted by Laura Leppert