Park Board Minutes 2012 02-09-12
APPROVED 2/23/12
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
February 9, 2012 at 7:00 p.m.
Call to Order:
Ken Koch called the meeting to order at 7:00 p.m.
Roll Call:
Ken Koch - yes; Debbie Horaz - yes; Kelly Sedgwick - yes; Amy Cesich - yes; Vickie Coveny
- no; Mark Dilday - yes; Seaver Tarulis - yes.
Introduction of City Officials and Staff:
Laura Schraw - Director of Parks and Recreation
Scott Sleezer - Superintendent of Parks
Tim Evans - Superintendent of Recreation
Gary Golinski, Mayor
Other Guests:
Boyd Ingemunson
Public Comment:
Mr. Ingemunson came before the board to ask for a deferral of the park fee for a
festival he wants to hold. His comments are included under new business.
Presentations:
There were no presentations.
Approval of Minutes:
The minutes from the December 8, 2011 meeting were approved motion made
by Kelly Sedgwick and seconded by Mark Dilday. The minutes from the December 8, 2011 Town Hall
meeting were approved. motion made by Seaver Tarulis and seconded by Amy Cesich. The minutes
from the January 19, 2012 meeting were approved motion made by Amy Cesich and seconded by Kelly
Sedgwick.
Bill Review:
Bills list was approved. Motion made by Seaver Tarulis and seconded by Kelly Sedgwick.
Old Business:
2012 Baseball Agreement - Sparks - The agreement was approved. Motion was made by Mark Dilday
and seconded by Seaver Tarulis.
New Business:
Waiver of Fees Request * - Mr. Ingemunson was in attendance and he asked for a deferment of the park
fee. Mr. Ingemunson is planning on holding a music festival with national acts here in Yorkville. Mr.
Ingemunson stated he is trying to watch the overhead and it is a risk for him to put the money up front.
Mr. Ingemunson said he needs to sell tickets for the event. Mr. Ingemunson said he thinks it will make
money, but would like to defer the park fee and if he makes money on the festival then the city will get
the money. Mr. Ingemunson said he feels this will bring a lot of people to Yorkville.
Laura Schraw wanted to make it known that Music Under the Stars is the same Friday night, but she
feels they both will be successful. Laura said her only concern as staff, is the condition of the park for
instance, if there is rain and the park is trashed, the city needs money to fix that.
Mr. Ingemunson stated he will know well before the concert happens if he can pay the fee and he stated
he will work with staff to make sure the event goes smooth. Mr. Ingemunson stated he will pick up the
extra costs for police, security, garbage, electric etc. Scott Sleezer said these are things that can be
worked out along the way as the planning proceeds. Mr. Ingemunson said he will budget for any costs
that will be associated with the city.
Ken Koch asked about how tickets work and about wrist bands for alcohol. Ken stated if he tacked on a
$1.00 per wrist band, that could be the city fee. Amy Cesich asked if he doesn't make money, the city
won't be paid. Mr. Ingemunson stated he is confident it will be successful, but it is still a risk, but he said
the upside to the city is greater than a $1,300 fee to the city for park rental.
Amy Cesich asked if the city could write up a contract that if the festival is not a success, can the city
recoup at least half the cost. Kelly Sedgwick said his concern is there will be costs for the city for some
of it and in the past there have been others that stated they would pay and never did. Mr. Ingemunson
said he has lived here for a long time and he is an honest person. Laura said the city could state if there
is damage he would cover it. Mr. Ingemunson said he could do a bond or something and be creative
about it. Mr. Ingemunson said he could be personally liable for any damage. Laura said damage is the
only thing she is concerned about.
Kelly said maybe you could think about a users fee on the tickets and use that for the fee. The Mayor
stated the city already has an amusement tax of 5% on ticketed events. Scott stated the city could
always be a small partner in the festival. The Mayor said getting people downtown and having events
like this is more valuable than the $1,300 fee. Mr. Ingemunson said he will work with staff. Laura
stated she will check if the amusement tax can be used for the parks.
The board agreed they want this to move forward and make this a win for everyone. Laura stated she
will talk to Bart Olson and throw out ideas and put this on the next agenda.
Reports:
Directors Report - Laura said the Ribs on the River will be July 14, 2012 and it will be a paddling
festival at the same time.
Recreation Report - Tim stated the Senior Dance is coming up next week and they are in need of more
men to attend. Tim said memberships are up and the REC Center is doing well. He stated it is only
$9,900 away from breaking even. Tim stated it has been very busy. Amy said she has been hearing great
things about the classes. Tim said the TV advertising has been a success already several classes are
getting more attention and more people signing up. Tim stated the rentals are going well. He said the
inflatables are in big demand for parties etc.
Parks Report - No Report.
Additional Business:
Deb Horaz had a question on the bill list. Scott said it was a part for their John
Deere.
Adjournment
: Motion to adjourn made by Kelly Sedgwick and seconded by Mark Dilday. The
meeting was adjourned at 7:45 p.m. Next meeting February 23, 2012 at 7:00 p.m.
*Items needed for Board approval or recommendation.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker