Human Resources Commission Minutes 2009 07-15-09
APPROVED 9/16/09
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
HUMAN RESOURCES COMMISSION MEETING
City Hall, Conference Room
Wednesday, July 15, 2009 – 6:30 P.M.
CALL TO ORDER:
Chairperson Gengler called the meeting to order at 6:32 p.m. He noted that the Commission
has a new minute taker, Margie Hartigan, and welcomed her to the meeting.
ESTABLISH A QUORUM:
PRESENT:
Chairperson Gengler, Commissioners Joan Knutson, Pat Slocum, Cele Sanders and
Deanna Cross
ABSENT:
Commissioner Edmont Iljazi
ALSO PRESENT:
Sgt. Barry Groesch – Liaison, Glory Spies – Community Relations Director, Val
Burd – Mayor
INTRODUCTION OF GUESTS:
None
CITIZEN COMMENTS:
None
APPROVAL OF MINUTES:
Commissioner Slocum motioned to approve the minutes of June 17, 2009.
Commissioner Knutson seconded the motion. Upon voice vote, MOTION
DECLARED CARRIED.
MAYOR’S REPORT:
No report.
STAFF REPORTS:
Director Spies stated that she wished to discuss Pennies from Heaven, which is
agenda item #1, therefore, she would hold her comments until that time.
COMMITTEE REPORTS:
None
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NEW BUSINESS:
1.Pennies from Heaven – Discussion
Director Spies stated that she brought collection jars with her and hoped that each
commissioner could take one with them and place it at a local business that they
frequent. The commissioner would be responsible for monitoring the jar on a
weekly or monthly basis. Good locations include gas stations, banks, and dry
cleaners. All donations will be given to the Food Pantry. The jars are due by
October 31, 2009, however, that date could be extended if the collection is going
well. Director Spies stated that she would have jars at the County Fair and
Hometown Days.
Mayor Burd asked if Millbrook had received a rain barrel. Director Spies had not
heard from them, however, she will reach out to them and be sure they get a rain
barrel.
OLD BUSINESS:
1.Community Thanksgiving Dinner at Silver Dollar – Update / Discussion
The commissioners were asked if they had something to discuss regarding this
matter. Sgt. Groesch stated that he spoke to Maria from the Food Pantry and she
stated that families will be allowed to do both – attend the Thanksgiving Dinner
and also be given food items to prepare a meal at home.
Director Spies stated that the previous discussion was regarding transportation.
Sgt. Groesch feels that the commission should be cautious with this matter.
Commissioner Sanders suggested that the senior vehicles be used if the
transportation program has not yet started.
This item was moved from last month’s agenda as Commissioner Iljazi was not
present; however, he is not present at this meeting either, so it will be placed on
next month’s agenda for discussion.
2.Volunteer of the Year Award – Update / Discussion
Commissioner Cross stated that she contacted everyone on her list and sent them
the information. She copied Director Spies on everything. Groups that she
contacted are the Yorkville Lions Club, AC Society, American Legion, and
M.O.P.S.
Commissioner Slocum stated that she contacted everyone on her list to tell them
about the program and asked them to keep it in mind. She told them all she would
follow up with them in August. The deadline for submission is September 4,
2009.
Director Spies stated that she was contacted by the Citizen’s Policy Academy as
they wish to nominate someone.
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Discussion took place regarding someone making a nomination that is not part of
the list. It was determined that the pamphlet is used as a guide. No one is
prohibited from making a nomination.
Commissioner Knutson stated that she needs contact information for the Jr.
Women’s Club as she has been unable to make contact with anyone. Director
Spies will forward her information on 2 people, including President Jackie
Williams.
Director Spies stated that she believes there will be enough funding for light
appetizers and that the event will be a positive change.
This item was moved to the next agenda for further discussion and follow up.
3.Government Day – Update / Discussion
Chairperson Gengler stated that he has tried to contact Mike Dunn with no
success. Additionally, he wished to speak with Mayor Burd regarding guidelines.
Commissioner Slocum suggested opening this event up to students of the middle
school. Chairperson Gengler suggested holding 2 events, 1 for high schoolers and
1 for middle schoolers. Mayor Burd was open to the suggestion, but stated that it
should not be open to students in grade school.
Discussion took place regarding when the event should take place. Mayor Burd
suggesting holding 1 in the fall and 1 in the spring near election time.
Director Spies will forward the contact information to Chairperson Gengler of the
person who set the event up for the middle school. Chairperson Gengler will
invite representatives from the district to attend either the August of September
meeting to discuss this matter further.
This item was moved to the next agenda for further discussion and follow up.
4.Governor’s Hometown Award – Submission of Food Pantry – Update /
Discussion
Chairperson Gengler informed the commission that Director Spies sent out the
application and asked her for more information.
Director Spies stated that she just received notification via email that the Food
Pantry has been selected for a site visit. The site visit will take place on August 6,
2009 at 12:00 p.m. Director Spies contacted Maria to confirm that the date was
acceptable. She also suggests that someone from the commission be present
during the site visit. Cele Sanders volunteered to attend. Furthermore, she stated
that noon was a perfect time since seniors will be served at that time and others
will be there to get food from the pantry. The committee should be able to see the
Food Pantry in operation.
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Discussion took place regarding what is involved with a site visit. The reviewing
committee comes out and looks around and asks some follow-up questions. They
are mainly focused on the volunteer aspect.
Mayor Burd wished to express to the commission that they had done a good job.
This item will move to the next agenda for an update on the site visit.
ITEMS FOR NEXT MEETING AGENDA:
ADDITIONAL BUSINESS:
Mayor Burd – last year the City participated in the Float your Boat program. This
year she has people that are willing to build boats, but needs volunteers to ride in
them. The event will be held on August 22, 2009 at Mastodon Lake in Phillips Park,
Aurora. She stated that if anyone has input about the type of boat the City should
build, please feel free to submit your ideas via email to her. Commissioner Cross
stated that the event is a nice family event and that more information is available at
www.uwfoxvalley.org including instructions on how to build a boat and where to get
the cardboard. Commissioner Sanders suggested using the ‘Pennies from Heaven’
theme for the City’s boat.
Director Spies – Maggie Kluck from Making Strides Against Breast Cancer is
holding a breakfast at Walter Payton’s Roundhouse Restaurant on August 20, 2009
from 7:30-9:00 a.m. If anyone is interested in attending, please inform her.
ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION:
Commissioner Slocum motioned to adjourn the Human Resources Commission
Meeting. Commissioner Sanders seconded the motion. Upon voice vote, MOTION
DECLARED CARRIED. The meeting adjourned at 7:10 p.m.
Minutes respectfully submitted by Margaret M. Hartigan.
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