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Library Minutes 2009 01-12-09 A Pagel of 3 Yorkville Public Library Board of Trustees January 12, 2009 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Jo Ann Gryder, Zach Frisch, Barb Johnson, Sandy Lindblom, and Marianne Wilkinson. Members absent: Beth Gambro, Carol LaChance, and Marilyn Vorderer. Tom Lindblom and Library Director Michelle Pfister were also present. Recognition of Visitors Alderman Bob Allen. Amendments to the Agenda Remove Executive Session from the Agenda, and add the Green Group under New Business. Minutes On page 2 under unfinished business Vern Henne's name was corrected as well as Jerry Knobeloch's name. Sandy Lindblom moved to approve the minutes as corrected. Gail Gaebler seconded the motion. All were in favor. Correspondence There were Thank You notes for the staff party and a Thank You note from Michelle for the Christmas Bonus. There was also an E-Mail from the Oswego Library about their upcoming activities. Public Comment None. Report of the Treasurer There was discussion about some of the items on the bill list. Barb Johnson moved to approve the payroll in the amount of$36,021.98 and the bills in the amount of $18,675.35. Marianne Wilkinson seconded the motion. There was discussion about the minutes for the fact finding committee. All voted no with a roll call vote. Zach Frisch moved to pay the payroll in the amount of$36,021.98 and the bills as usual in the amount of$18,735.35 which includes the $60 bill for the minutes for the fact finding committee this time with a note that in the future the Board will not pay for additional meetings without having asked for a minute taker. Barb Johnson seconded the motion. All voted to pass with a roll call vote. Page 2 of 3 Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 6,252 patrons came in December. Circulation for December was 11,435 which is up by 1,726. 75 new patrons were registered, and 639 items were added to the collection. Michelle Pfister talked about One City One Book and asked the Board if they could come up with any suggestions for a book. There was discussion on the magnifier and whether the Lion's Club could possibly make a donation towards it. Sandy Lindblom moved to purchase the magnifier and a table to put it on not to exceed $5,000. Zach Frisch seconded the motion. All voted to pass with a roll call vote. Jo Ann Gryder brought up the possibility of an incentive for the staff to continue their education. It is something to consider. City Council Liaison/Human Resource Alderman Allen said the Aux Sable Creek Watershed plan is available to view at the library. The Tax Levy was also discussed. The library sets the library levy. It is to be submitted in May. Standing Committees • Policy—None. • Personnel—None. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Building Update - There was a broken pipe going into the Historic Wing. It was repaired. The drywall will be repaired and a grill will be installed in the door to allow the heat to circulate better. The faucet in the men's bathroom failed, but it is under warranty and will be fixed on Friday. Forming a Library District—The committee was named the District Library Fact Finding Committee. The next meeting is Monday, January 19`h at 7 pm. Long Range Plan—The Board had time to look over the Long Range Plan and gave Michelle Pfister a couple of suggested revisions. Michelle will bring it back with the revisions. Page 3 of 3 New Business Green Committee—Gail Gaebler is on the Green Group at her church. She spoke of a movie called"Garbage: The Revolution Begins at Home" Gail proposed the library get a copy and have a time when it could be viewed by the public. It could also be checked out for patrons to view at home. The cost of the movie for a library is $70 and shipping is $15. The cost of a spindle of movies was an additional $20. The movies on the spindle would be passed out and the people who took them home would pass them on to someone else. The Green Group was willing to share the cost. The general consensus was that the library would purchase the movie itself and the Green Group could purchase the spindle if they so chose. Adjournment The meeting was adjourned at 8:03 pm. Minutes submitted by Laura Leppert.