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Library Minutes 2009 02-09-09 Page 1 of 2 APPROVED Yorkville Public Library Board of Trustees February 9, 2009 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Zach Frisch(arrived at 7:10), Barb Johnson, Carol LaChance, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Tom Lindblom and Library Director Michelle Pfister and were also present. Recoenition of Visitors Alderman Bob Allen. Amendments to the Agenda Remove Executive Session from the Agenda. Minutes On page 1 under Roll Call there was an extra and after Michelle Pfister's name that was removed. Gail Gaebler moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor. Correspondence None. Public Comment None. Report of the Treasurer There was discussion about some of the items on the bill list. Barb Johnson moved to approve the bills in the amount of$42,894.20 and the payroll in the amount of $34,344.18. Zach Frisch seconded the motion. A roll call vote was taken: Gaebler— yes, Gambro —yes, Gryder—yes, Frisch—yes, Johnson—yes, LaChance—yes, Lindblom —abstain, Vorderer—yes, Wilkinson—yes. Report of the Library Director The long range plan was passes out. Michelle Pfister reported what had been happening in the library the past month. 7,247 patrons came in January. Circulation for January was 15,707 which is up by 4,684. 123 new patrons were registered, and 738 items were added to the collection. There were $20 and $50 memorials for Arlie G. Rowe from Joan Morlock and Judy Parker and a $25 memorial for Gerald Dalton from Rita Murphy. Page 2 of 2 Michelle Pfister talked about a window shade for the waiting area. The sun glares in the faces of the people working at the circulation desk. The shade is see through and motorized. It will cost$2,218. Sandy Lindblom moved to approve ordering the shade. Marilyn Vorderer seconded the motion. All voted to pass with a roll call vote. It was brought up that the library is now open on Sundays and holidays like Labor Day weekend and Memorial Day weekend will have to be addressed. The days for the library to be closed will be discussed at a Policy meeting. The Lion's Club will give $1,000 donation toward the magnifier. City Council Liaison /Human Resource Standing Committees • Policy —None. • Personnel—None. • Community Relations —None. • Finance—None. • Automation—None. Unfinished Business Building Update - There were 2 more broken pipes since the last meeting. Now there are fans blowing air into the space where the pipes were freezing. Tom Lindblom reported that a heat detector was replaced and the additional lighting was installed. District Library Fact Finding—Barb Johnson said at this time there are more questions than there are answers. The expenses for things provided for by being a city library will have to be figured out. New Business 2009/2010 Budget—The budget was discussed. Barb Johnson moved to approve the budget as presented. Carol LaChance seconded the motion. All voted to pass with a roll call vote. Additional Business February I I` will be the 2 year anniversary of the new library. Tom Lindblom reported that the Illinois Fire chief Association found out that the PTAL (real estate taxes) calculations are down from 4.7% to .01% Adjournment The meeting was adjourned at 8:10 pm. Minutes submitted by Laura Leppert.