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Library Minutes 2009 08-10-09 Page 1 of D APPROV LS a 9-�y-aq Agenda Yorkville Public Library Board of Trustees Monday, August 10, 2009 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Marilyn Vorderer-present, Carol La Chance-present, Jo Ann Gryder- present, Zach Frisch-present, Sandy Lindblom-present, Barb Johnson-present, Beth Gambro-present Absent: Marianne Wilkinson, Gail Gaebler Also present: Library Director Michelle Pfister, Tom Lindblom Recognition of Visitors No guests. Amendments to the Agenda None Minutes The minutes of the July 13, 2009 meeting were approved as read on a motion by Sandy Lindblom and second by Barb Johnson. Approved on a unanimous voice vote. Correspondence None Public Comment None Report of the Treasurer Financial Statement Treasurer Lindblom reported she and Library Director Michelle Pfister had met with Finance Director Susan Mika last week regarding the financial reports furnished to the Library Board. Treasurer Bill Powell also attended. Ms. Lindblom commented that the meeting was very beneficial. Page 2 of 4 Sandy said the questions at the last meeting were due to the reports being in the wrong order and one page was not reviewed. A decrease in Building Development Fees was reported due to a bond payment being taken out of this account. It was thought there would not be enough money in the money market account since real estate taxes had not come in yet. The money is now back in that account Treasurer Lindblom also commented on the following: Detail Revenue&Expense Report • The items listed under"July Actuals" are from June. • Date printed in the left corner is the date the report was printed. • Cash Analysis Report reflects the actual money in the bank for the Board. • Fiscal Year to Date Actual is total of funds spent in the Fiscal Year • Library Bond Property Tax of$59,103.82 • Real Estate Taxes of$65,578.57 • Per Capita Grant received in amount of$13,554.60 • Page 3: Debt service-2 bond payments Detail Board Report • Page3: Bond renewal of Treasurer--$623 • Page 3 (bottom): Chairs for Children's Programming Room • Page 4: Demco invoice is for lectern and easel • Page 7: $862 is yearly charge for on-line Library catalog to locate desired books at other facilities • Page 9: annual licensing fee renewal—allows Library to show movies Sandy also reported 2 items were removed from the report that had previously been requested to be removed: rental income and alarm monitoring. In preparation for the meeting with the Finance Director, Sandy also discovered that"Database" was listed under Contractual Services rather than Operations. "Subscription"was also erroneously listed under Professional Development and should be under Operations. These 2 items will be transferred next year. President Gryder thanked Ms. Lindblom for her hard work on the reports. Payment of Bills Barb Johnson then moved to pay the bills in the amount of$33,598.88 and payroll in the amount of $40,886.65. Zach Frisch seconded the motion. Roll call vote: La Chance-aye Gryder-aye Frisch-aye Lindblom-aye Johnson-aye Gambro-aye Vorderer-aye Page 3 of 4 Passed unanimously. Report of the Library Director Statistics Michelle Pfister gave the following report: 1. 158 new patrons, 59 of those were juveniles 2. 803 new items added to Library 3. Adult Book Club and Lunch Time Book Club took a trip to Anderson Book Store and met with author 4. 9,381 patrons came through doors 5. 629 children participated in"Read on the Wild Side" 6. Anonymous $1,000 donation made for purchase of a telescope 7. Made fliers for high school registration for"Calling All Teens" 8. A book sale will be held 9. Friends of the Library will be conducting many programs 10. Will ask high school jazz quartet to do program at Library 11. Friends of Library donated $300 toward podium 12. Per capita grant application has been mailed, received money for last one 13. Louisville,Kentucky has asked for donation of books due to flood, 1 box sent 14. Book sale will have jar for donations for the Kentucky Library 15.No computer classes to be held this month, will start again in September 16. List of all Board members included in meeting packet Standing Committees Community Relations Barb Johnson gave an update of the proposed Library District. The committee has compared budgets of Oswego, Plano and Yorkville. Between now and November I"a list of all questions will be compiled for the lawyer for a November meeting. Zach Frisch contributed several questions to the committee and she encouraged other Board members to give any of their questions to her or Michelle. Beth Gambro asked for a list of questions already submitted and Barb will provide those. Un£mished Business Building Update Tom Lindblom reported the$1,605.63 invoice was for pump repair and not storm-related, not qualifying it for insurance. He did submit a$6,681 invoice for reimbursement. He also reported a"card"had been replaced in the chiller, however, the system kept failing. It was found that a timing device was not set properly. New Business Disaster Plan Update President Gryder reported that everyone had been given an updated Disaster Plan. Page 4 of 4 Additional Business President Gryder reported that a long time Library patron,Joseph Walsh, Jr.,had recently passed away. He came to the Library each day and a small plaque in his memory will be placed by the Wall Street Journal that he read. Saturday was the opening of the new Sugar Grove Library and Ms. Gryder attended. She was able to obtain floor plans and also reported that they have a gift shop and quiet reading room with fireplace. It was also noted that they have a Book Nook Cafe. The new Oswego Library opens next week and Somonauk will open soon also. Flowers will be sent to all these libraries. Barb Johnson noted a correction to the list of Library Trustees: her email address should be: barb"ohnson aol.com. It was also noted that Beth Gambro will also be re-assigned to the Finance Committee. There was no further business and the meeting was adjourned at 7:37pm. Minutes respectfully submitted by Marlys Young