Library Minutes 2009 08-10-09 Page 1 of D
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Agenda
Yorkville Public Library
Board of Trustees
Monday, August 10, 2009
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Members present: Marilyn Vorderer-present, Carol La Chance-present, Jo Ann Gryder-
present, Zach Frisch-present, Sandy Lindblom-present, Barb Johnson-present, Beth
Gambro-present
Absent: Marianne Wilkinson, Gail Gaebler
Also present: Library Director Michelle Pfister, Tom Lindblom
Recognition of Visitors
No guests.
Amendments to the Agenda
None
Minutes
The minutes of the July 13, 2009 meeting were approved as read on a motion by Sandy
Lindblom and second by Barb Johnson. Approved on a unanimous voice vote.
Correspondence
None
Public Comment
None
Report of the Treasurer
Financial Statement
Treasurer Lindblom reported she and Library Director Michelle Pfister had met with
Finance Director Susan Mika last week regarding the financial reports furnished to the
Library Board. Treasurer Bill Powell also attended. Ms. Lindblom commented that the
meeting was very beneficial.
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Sandy said the questions at the last meeting were due to the reports being in the wrong
order and one page was not reviewed. A decrease in Building Development Fees was
reported due to a bond payment being taken out of this account. It was thought there
would not be enough money in the money market account since real estate taxes had not
come in yet. The money is now back in that account
Treasurer Lindblom also commented on the following:
Detail Revenue&Expense Report
• The items listed under"July Actuals" are from June.
• Date printed in the left corner is the date the report was printed.
• Cash Analysis Report reflects the actual money in the bank for the Board.
• Fiscal Year to Date Actual is total of funds spent in the Fiscal Year
• Library Bond Property Tax of$59,103.82
• Real Estate Taxes of$65,578.57
• Per Capita Grant received in amount of$13,554.60
• Page 3: Debt service-2 bond payments
Detail Board Report
• Page3: Bond renewal of Treasurer--$623
• Page 3 (bottom): Chairs for Children's Programming Room
• Page 4: Demco invoice is for lectern and easel
• Page 7: $862 is yearly charge for on-line Library catalog to locate desired books at
other facilities
• Page 9: annual licensing fee renewal—allows Library to show movies
Sandy also reported 2 items were removed from the report that had previously been
requested to be removed: rental income and alarm monitoring. In preparation for the
meeting with the Finance Director, Sandy also discovered that"Database" was listed
under Contractual Services rather than Operations. "Subscription"was also erroneously
listed under Professional Development and should be under Operations. These 2 items
will be transferred next year. President Gryder thanked Ms. Lindblom for her hard work
on the reports.
Payment of Bills
Barb Johnson then moved to pay the bills in the amount of$33,598.88 and payroll in the
amount of $40,886.65. Zach Frisch seconded the motion. Roll call vote:
La Chance-aye
Gryder-aye
Frisch-aye
Lindblom-aye
Johnson-aye
Gambro-aye
Vorderer-aye
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Passed unanimously.
Report of the Library Director
Statistics
Michelle Pfister gave the following report:
1. 158 new patrons, 59 of those were juveniles
2. 803 new items added to Library
3. Adult Book Club and Lunch Time Book Club took a trip to Anderson Book Store
and met with author
4. 9,381 patrons came through doors
5. 629 children participated in"Read on the Wild Side"
6. Anonymous $1,000 donation made for purchase of a telescope
7. Made fliers for high school registration for"Calling All Teens"
8. A book sale will be held
9. Friends of the Library will be conducting many programs
10. Will ask high school jazz quartet to do program at Library
11. Friends of Library donated $300 toward podium
12. Per capita grant application has been mailed, received money for last one
13. Louisville,Kentucky has asked for donation of books due to flood, 1 box sent
14. Book sale will have jar for donations for the Kentucky Library
15.No computer classes to be held this month, will start again in September
16. List of all Board members included in meeting packet
Standing Committees
Community Relations
Barb Johnson gave an update of the proposed Library District. The committee has
compared budgets of Oswego, Plano and Yorkville. Between now and November I"a
list of all questions will be compiled for the lawyer for a November meeting. Zach Frisch
contributed several questions to the committee and she encouraged other Board members
to give any of their questions to her or Michelle. Beth Gambro asked for a list of
questions already submitted and Barb will provide those.
Un£mished Business
Building Update
Tom Lindblom reported the$1,605.63 invoice was for pump repair and not storm-related,
not qualifying it for insurance. He did submit a$6,681 invoice for reimbursement. He
also reported a"card"had been replaced in the chiller, however, the system kept failing.
It was found that a timing device was not set properly.
New Business
Disaster Plan Update
President Gryder reported that everyone had been given an updated Disaster Plan.
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Additional Business
President Gryder reported that a long time Library patron,Joseph Walsh, Jr.,had recently
passed away. He came to the Library each day and a small plaque in his memory will be
placed by the Wall Street Journal that he read.
Saturday was the opening of the new Sugar Grove Library and Ms. Gryder attended. She
was able to obtain floor plans and also reported that they have a gift shop and quiet
reading room with fireplace. It was also noted that they have a Book Nook Cafe.
The new Oswego Library opens next week and Somonauk will open soon also. Flowers
will be sent to all these libraries.
Barb Johnson noted a correction to the list of Library Trustees: her email address should
be: barb"ohnson aol.com.
It was also noted that Beth Gambro will also be re-assigned to the Finance Committee.
There was no further business and the meeting was adjourned at 7:37pm.
Minutes respectfully submitted by
Marlys Young