Library Minutes 2009 09-14-09 Pagel of 4 APPROVED
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Agenda
Yorkville Public Library
Board of Trustees
Monday, September 14, 2009
902 Game Farm Road
7:OOpm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Members present: Gryder-present, Frisch-present, Lindblom-present, Johnson-present,
Gaebler-present, Vorderer-present, LaChance-present.
Absent: Marianne Wilkinson, Beth Gambro
Also present: Library Director Michelle Pfister, Tom Lindblom
Recognition of Visitors
Gary Frisch was welcomed.
Amendments to the Agenda
None
Minutes
The minutes of the August 10, 2009 meeting were corrected as follows: Barb Johnson's
email address on page 4 should read barbiiohnsonb@aot.com. The minutes were then
approved as corrected on a motion by Barb Johnson and second by Sandy Lindblom.
Motion carried by voice vote.
Correspondence
Michelle Pfister said an invitation had been received for the Somonauk Library grand
opening on September 270' from 2-5pm. Flowers will be sent.
A thank you note was received from the Louisville Public Library for the books sent by
Yorkville. The note said that over 50,000 items were lost in seven feet of watcr
following a flood. Michelle also noted that she mailed them a check for $25 that was
collected at the Friends of the Library book sale.
A letter and check for$90 was received from the family of Library patron Joe Walsh,
who recently passed away. Several start members also attended his funeral.
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Michelle also noted $4,000 was generated from the book sale.
Public Comment
None
Report of the Treasurer
Financial Statement:
Treasurer Lindblom highlighted the following:
Detailed Revenue & Expense Report:
1. One year ago $318,000 in property taxes had already been collected by this time.
2. Library subscription cards generated over$1,400
3. Michelle wrote a grant request for Target and received a$1,000 grant
4. On page 4, it was noted there was $4,000 in total revenues and $75,000 in
expenses. There is a shortage of revenues right now due to decreased
development fees and not having received property taxes.
5. The Fiscal Year to Date shows a deficit of$264,000 and this will need to be
monitored.
Detail Board Report of Invoices:
1. Page 6 shows air conditioner repair of$2,355.57. This was a result of a storm and
a"card"was damaged. It will be covered by insurance.
2. Invoice noted for spraying the trees for Japanese beetles
3. Page 9"Proquest Information" for$960 is an ancestry database for the genealogy
room. Michelle reported high usage for this program.
4. Legal services for$935 were for calls made to the attorney
5. Page 9, Trico invoice for $1,121.80 is for preventive maintenance
Payment of Bills:
A motion was made by Ms.Johnson to pay the invoices in the amount of$25,402.87 and
payroll in the amount of$41,617.06. Mr. Frisch seconded the motion. Roll call vote:
Frisch-aye, Lindblom-aye, Johnson-aye, Gaebler-aye, Vorderer-aye, LaChance-aye,
Gryder-aye.
Motion passed unanimously.
Report of the Library Director
Statistics:
Ms. Pfister reported the following:
1. 17,820 items were checked out in August
2. 190 registrations
3. 567 items added
4. 12 adults attended the Adult Book Discussion
5. Book sale generated $3,955
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6. Library employee Jan Essex gave $50 to add to the book sales to total over$4,000
7. Will ask Kathy Farren of the Kendall County Record to write an article about
Friends of the Library.
8. Creative writing class needs a volunteer to teach the class
9. Computer class and Everything French cancelled in August
10. The high school book club met with the author of a book they read.
11. Inventory was conducted
12. Library was asked to host a Mini-Conference for Trustees on October 24th. Zach
Frisch said he would like to attend.
Ms. Pfister said she would like to use some of the Library Expansion money for
construction of cement steps at the side door to enable the staff to use the side parking lot.
Mr. Frisch asked if a ramp could be constructed in addition. It was noted the side door is
not for public use and there is handicapped accessibility at the main door. Michelle will
advise the Treasurer of the projected cost and then move forward.
Library Director Pfister will not be in attendance at the next meeting due to a scheduled
trip, however, she will have all the statistics prepared.
City Council Liaison
President Gryder reported that the new City Council Liaison is Alderman Joe Plocher.
Standing Committees
No reports.
Unfinished Business
Building Update:
Tom Lindblom said he had previously submitted an insurance claim for$6,681 and a
check has now been received for$6,181 ($500 deductible).
District Fact Finding:
Barb Johnson said she had a list of questions to present to the Attorney on November 2nd
at 5pm. All are welcome to attend this committee meeting. Ms. Johnson noted that Zach
Frisch had submitted several questions. Many questions which have been answered will
be typed and submitted to the Library Attorney to check for correctness.
New Business
Ms.Gryder said there was an article in the Plan Commissioner's Journal that stressed the
importance of Libraries. A copy was given to each Trustee.
Additional Business
None
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Adiournment
There was no additional business and the meeting was adjourned at 7:29pm.
Minutes respectfully submitted by
Marlys Young