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Library Minutes 2009 09-14-09 Pagel of 4 APPROVED ID-0-0c? Agenda Yorkville Public Library Board of Trustees Monday, September 14, 2009 902 Game Farm Road 7:OOpm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Gryder-present, Frisch-present, Lindblom-present, Johnson-present, Gaebler-present, Vorderer-present, LaChance-present. Absent: Marianne Wilkinson, Beth Gambro Also present: Library Director Michelle Pfister, Tom Lindblom Recognition of Visitors Gary Frisch was welcomed. Amendments to the Agenda None Minutes The minutes of the August 10, 2009 meeting were corrected as follows: Barb Johnson's email address on page 4 should read barbiiohnsonb@aot.com. The minutes were then approved as corrected on a motion by Barb Johnson and second by Sandy Lindblom. Motion carried by voice vote. Correspondence Michelle Pfister said an invitation had been received for the Somonauk Library grand opening on September 270' from 2-5pm. Flowers will be sent. A thank you note was received from the Louisville Public Library for the books sent by Yorkville. The note said that over 50,000 items were lost in seven feet of watcr following a flood. Michelle also noted that she mailed them a check for $25 that was collected at the Friends of the Library book sale. A letter and check for$90 was received from the family of Library patron Joe Walsh, who recently passed away. Several start members also attended his funeral. Page 2 of 4 Michelle also noted $4,000 was generated from the book sale. Public Comment None Report of the Treasurer Financial Statement: Treasurer Lindblom highlighted the following: Detailed Revenue & Expense Report: 1. One year ago $318,000 in property taxes had already been collected by this time. 2. Library subscription cards generated over$1,400 3. Michelle wrote a grant request for Target and received a$1,000 grant 4. On page 4, it was noted there was $4,000 in total revenues and $75,000 in expenses. There is a shortage of revenues right now due to decreased development fees and not having received property taxes. 5. The Fiscal Year to Date shows a deficit of$264,000 and this will need to be monitored. Detail Board Report of Invoices: 1. Page 6 shows air conditioner repair of$2,355.57. This was a result of a storm and a"card"was damaged. It will be covered by insurance. 2. Invoice noted for spraying the trees for Japanese beetles 3. Page 9"Proquest Information" for$960 is an ancestry database for the genealogy room. Michelle reported high usage for this program. 4. Legal services for$935 were for calls made to the attorney 5. Page 9, Trico invoice for $1,121.80 is for preventive maintenance Payment of Bills: A motion was made by Ms.Johnson to pay the invoices in the amount of$25,402.87 and payroll in the amount of$41,617.06. Mr. Frisch seconded the motion. Roll call vote: Frisch-aye, Lindblom-aye, Johnson-aye, Gaebler-aye, Vorderer-aye, LaChance-aye, Gryder-aye. Motion passed unanimously. Report of the Library Director Statistics: Ms. Pfister reported the following: 1. 17,820 items were checked out in August 2. 190 registrations 3. 567 items added 4. 12 adults attended the Adult Book Discussion 5. Book sale generated $3,955 Page 3 of 4 6. Library employee Jan Essex gave $50 to add to the book sales to total over$4,000 7. Will ask Kathy Farren of the Kendall County Record to write an article about Friends of the Library. 8. Creative writing class needs a volunteer to teach the class 9. Computer class and Everything French cancelled in August 10. The high school book club met with the author of a book they read. 11. Inventory was conducted 12. Library was asked to host a Mini-Conference for Trustees on October 24th. Zach Frisch said he would like to attend. Ms. Pfister said she would like to use some of the Library Expansion money for construction of cement steps at the side door to enable the staff to use the side parking lot. Mr. Frisch asked if a ramp could be constructed in addition. It was noted the side door is not for public use and there is handicapped accessibility at the main door. Michelle will advise the Treasurer of the projected cost and then move forward. Library Director Pfister will not be in attendance at the next meeting due to a scheduled trip, however, she will have all the statistics prepared. City Council Liaison President Gryder reported that the new City Council Liaison is Alderman Joe Plocher. Standing Committees No reports. Unfinished Business Building Update: Tom Lindblom said he had previously submitted an insurance claim for$6,681 and a check has now been received for$6,181 ($500 deductible). District Fact Finding: Barb Johnson said she had a list of questions to present to the Attorney on November 2nd at 5pm. All are welcome to attend this committee meeting. Ms. Johnson noted that Zach Frisch had submitted several questions. Many questions which have been answered will be typed and submitted to the Library Attorney to check for correctness. New Business Ms.Gryder said there was an article in the Plan Commissioner's Journal that stressed the importance of Libraries. A copy was given to each Trustee. Additional Business None Page 4 of 4 Adiournment There was no additional business and the meeting was adjourned at 7:29pm. Minutes respectfully submitted by Marlys Young