Park Board Minutes 2009 01-08-09 APPROVED
Yorkville Parks & Recreation Department
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Agenda
Thursday, January 8, 2009
7:00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order: Ken Koch brought the meeting to order at 7:16 pm.
Roll Call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and
Garrick Gillete-Yes
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
(arrived 8:45 pm)
Director of Parks and Recreation - David Mogle
Superintendent of Recreation - Sue Swithin
Superintendent of Parks - Scott Sleezer
Mayor Burd (arrived 7: 30 pm)
Public Comment:
None
Presentations:
None
Apuroval of Minutes: Minutes - Regular Park Board Meeting -
December 18, 2008*
Deb Horaz would like to note that it was Vickie's idea for the
Centenarian Park. The addition should be added on page Park Naming
Requests on page two.
Ken Koch asked for a motion to approve regular park board meeting of
December 18, 2008. Kelly made the motion and Garrick seconded the
motion. The motion was unanimously approved by voice vote.
Bills Review:
Cash Analysis & Bill List*
Ken asked about the charge for the chemicals on the first page for the
Rec Center's pool in the amount of $199.80. He wanted to know if it
would be a monthly or bimonthly number. Sue said she was trying to
work with Aqua Pure to see how much chemicals she would need to
maintain the pool. She said she is still waiting to see how long certain
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chemicals will last and is hoping to buy enough chemicals and have
delivered that would last at least a quarter. She said her goal was to
spend around $200 per quarter. She wanted chemicals delivered
quarterly.
Ken asked about the Bank of America Copier Lease charge on page
two. Dave said it was part of a copier program. He said that was their
portion of the lease. Sue said that we've always leased the copier.
Dave said that the $375.00 was a monthly charge.
Ken asked about the flat screen TV charge from Best Buy. Sue said
that two months ago she started a TV sponsorship program. She said
that she buys them and then the business buys it for them. She said
she got a wholesale price through a representative through Best Buy.
She bought them after the company signed a form saying that they
were donating the TV back to them. So the money they give will cover
the TV, bracket, and signage.
Ken asked for a motion to approve the Cash Analysis and Bills List.
Deb made the motion to approve and Kelly seconded the motion. The
motion was approved by voice vote: Ken Koch-Yes, Debbie Horaz-Yes,
Kelly Sedgwick-Yes, and Garrick Gillete -Yes
Old Business:
Park Naming Requests*
Dave Mogle recapped last meetings discussion on the Boards decision
to name a park after the centurions of Yorkville and naming features of
the park after individuals.
The names, on application pending discussion, for the meeting were
John Bradstreet and Gary and Willa Bretthauer. Deb said she talked to
John Bradstreet and he was in favor of having a park named after him.
Deb said he served in Yorkville and contributed to the Parks and
Recreation and was no longer on the Sanitation Board so he would be
eligible for a park to be named after him.
Deb thought that we could do an agriculture type park to honor the
Bretthauer's. Alderman Robert Allen submitted application on the
Bretthauer's and said they have led 4-H programs for the Yorkville
youth for many years. They also record daily environmental data and
grow food to support the Kendall County Food Pantry. Dave said he'd
get more information on the Bretthauer's for the next meeting.
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There were many ideas given by the Park Board and staff. Scott
Sleezer thought they could have a Commissioners Park where they
could honor a list of people and list their dates of service.
Garrett mentioned the Hometown Hero's Park idea. He felt that they
could name features after individuals that supported and contributed
significantly to the community. He said "Hero" could be a general term
used for all types of people.
He felt it could be past mayors, park board members, firefighters and
educators. He felt you could reach a wider base of individuals and if
you had a wider scope.
Scott felt they could have two types of parks; one could be geared
towards a volunteers and one for civic duty.
Dave noted that most of the named parks in Yorkville now were
geared towards individuals and not themes.
Ken agreed with Garrett that the name we picked would have to hold
water in that they would be recognized without a doubt as someone
who contributed significantly to the community. Mayor Burd also
agreed with Garrick. She felt there should a Mayors Park. Deb felt that
they should do a Mayor's theme park like the Centurion Park theme.
Garrett suggested that we could make Mayor Coleman as the
inaugural member of the park such as make Dorothy Olsen the
inaugural member of the Centurion Park because these parks were
brought up in their names originally on applications. The Board agreed
that would be a good idea.
Mogle said he'd move forward with a Centurion Park, a Mayors Park
and a Volunteer Park. Mogle said he'd take this to City Council with the
Boards approval. All Board members were in favor.
Employee Wellness Program at REC Center*
Dave said he discussed this with his staff for more alternatives and
wanted to move quickly on this to establish an employee benefit. He
felt that by granting a free usage or a discounted rate it would bring
more members into the club. Mogle said that they looked at two
communities. Romeoville said that their employees use their recreation
center for free. Orland Park charged their employees $10 per month to
use their recreation center. He said the staff felt that it was not a
direct cost and the city did not have to foot a big cost to have their
employees use the club.
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Mogle noted he talked to the chief and he was in favor for it and felt it
would be a good program or the officers.
Mayor Burd was in favor of having the employees go for free however
their family members paying full price. She felt that the City was
paying incidentals for their employee's whether or not they were using
the club. She felt, because of these hard times and having to put
freezes on salaries without cutting employees they could offer the staff
something positive whereas not being able to offer them anything else.
She felt strongly that families would follow if staff could go for free.
Mayor Burd also felt the benefits would encourage health for the
employees, reduce stress, and fight illness and be an overall benefit
the City and employees.
Kelly felt that if we offered a free membership it should be a basic
membership and not the premier. Scott felt that if we could give
employees the basic membership we could perhaps offer classes at a
discounted rate of $10 a month. Kelly said that he was in favor of
giving them a basic membership for free.
Ken thought if we might run into problems with people having free
members people would complain if machines started to become full
during peak hours. He said that if we gave employees "free"
memberships people would be up in arms especially if the Club was
not making money.
Mayor Burd suggested that we could wait one year on this decision
however Sue said she could use the revenue now.
After some discussion the Board agreed this benefit would be available
to permanent part-time employees who work 20 hours or more out of
the week twelve months a year and full time hours. There was some
discussion about the Library Board use the facility.
Ken asked for a recommendation to allow City employees to obtain a
premier membership for $10 a month; families would pay the standard
rate. This would be for full-time and permanent part-time employees
who work 20 or more hours a week, twelve months a year with a
service of at least one year.
Kelly made the motion to recommend and Garrick seconded the
motion.
The motion was approved by voice vote: Ken Koch-Yes, Debbie Horaz-
Yes, Kelly Sedgwick-Yes, and Garrick Gillete-Yes
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1. Tournament Fees: Dave said that he and his staff discussed the
YYBSA Agreement and one of the subjects was the tournament fees.
He handed out a list of the old tournament fees and the fees list.
Scott went over the differences in the new tournament fee packages.
He said that premiere package for $900 was just not covering the
costs of maintaining the fields and the lighting costs. The fields require
a huge amount of maintenance; he said therefore they upgraded
premier package to $1,300.00. He said if they did not have a rain
event they could actually make money on this new package price.
Scott pointed out that they did away with package three because it
cost the same as package two and the only difference was one less
field prep.
Scott noted that their tournament fees were higher than most Cities
but their fields were also nicer.
After some discussion from the Board Scott said that he would add
verbiage to the fees list stating holiday weekends were subject to
increased rates.
New Business:
None
Reports:
Director Report
None
Parks Report
None
Recreation Report
Sue Swithin reported that there was a lot going on and asked the
Board to read her monthly report in their leisure.
She mentioned men's basketball was going extremely well at the Rec
Center and said that in a month she would work on getting the Board
a quarterly report on how the center was doing.
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Sue passed out an updated escrow fund account report. She said that
there was a pending approval section and went over that. She said
there was a continuing issue with the ceiling and the pool.
Sue addressed the Virginia Graeme Baker Act that they had to comply
with regarding the drain in the pool and spa. The deadline to comply
was December 19th. The state however had come by to do the
inspection and said that they still had to get parts and they had been
ordered. Sue said they are in a good situation with Aqua Pure and they
are staying on top of everything that they had to do to stay in
compliance with the act.
Sue noted the state was also aware of ceiling issues. She said their
goal is to deal with the ceiling issue when they drain the pool for the
drain compliance.
She said the grate cover for the spa is still being manufactured
however said she had quotes for everything else to get done.
Sue stated she had the proper release systems; a good company on
top of things, pricing in hand, and everything had been addressed.
Sue then said that she had to talk to another company about what
direction to go in for a new ceiling. She said she had taken Kelly's
opinion and Guardian Ploymers opinion on what was best for the
ceiling. She passed out a sample of the of spray polyurethane
insulation foam from Guardian Ploymers Inc. She said their estimate
for the ceiling was around $26,000. Sue noted that she still had more
research to do and would get another quote and get them both in
writing for the Board. Kelly said the foam was a good way to go
because it's insulating, it's a fire retardant, and it's a vapor barrier.
Sue said she would get more references and more bids.
Additional Business:
Sue Swithin asked for an Executive Session.
For the appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body or
legal counsel for the public body.
Adiournment for Executive Session:
Ken asked for a motion to adjourn the regular Park Board Meeting to
go into Executive Session at 9:38 pm. Deb made the motion and Kelly
seconded the motion. The motion was approved by voice vote.
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Ken asked for a motion to adjourn executive session at 9:52pm and
reconvene the regular park board meeting. Deb made the motion to
adjourn and Kelly seconded the motion. The motion was unanimously
approved by voice vote.
Adjournment Regular Park Board Meeting:
Ken asked for a motion to adjourn the Regular Park Board Meeting at
9:58pm. Garret made the motion and Kelly seconded the motion. The
motion was unanimously approved by voice vote.
Next meeting: January 22, 2009
*Items needing Board approval or recommendation
Minutes Respectfully Submitted By: Jamie Cheatham
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