Park Board Minutes 2009 05-20-09 Avflfig�,,
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 9
Park Board Agenda
Wednesday, May 20, 2009
7:00 p.m. — Special Park Board Meeting
Administration and Recreation Office
Call to Order: Chris Rollins called the meeting to order at 7:12 pm
Roll Call: Ken Koch —Yes; Chris Rollins -Yes, Deb Horaz—Yes and Vickie Coveny—Yes
Introduction of Guests. City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson
Superintendent of Parks — Scott Sleezer
Superintendent of Recreation — Sue Swithin
Bills Review:
Cash Analysis & Bill List'
Chris Rollins noted that the checks had been signed and asked if there were any
questions on the cash analysis and bills list.
Ken Koch asked if the pool repairs were previous repairs. Sue Swithin said that the
repairs were done about a month ago. Aqua Pure came out and readjusted the heaters
and there was a one-time charge even though they would have to come out and trouble
shoot repairs.
Vickie Coveny asked about the polka party reimbursement on page thirteen. Bart Olson
explained that three years ago the Senior Ad Hoc Facility Committee held a polka party
fundraiser for a senior program for senior funding. He said he researched it and they
had paid for the expenses and took in the revenue but it was not technically our event.
Olson explained it was planned by a group of people that wanted to hold a fundraiser to
go in conjunction with the Senior Ad Hoc Facility Committee that the City had. He said
that money was taken in three years ago and was recently was discussed by Rose
Spears and other members of the committee to give it back to Senior Services, the
company who currently operates the Beecher Center Senior Services. Olson said the
money will go to them and then they in turn are donating it to Alzheimer's disease
research. Bart said it would get it off our books.
The Board wanted to know how the money did not go back to the general revenue.
Olson explained that it was in the general bank account for the Parks and Recreation.
He said that it was just sitting there and it had never been paid out before. Vickie
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Coveny felt like it should have been looked into a long time ago and paid out if it were to
be paid out.
Chris Rollins asked for a motion to approve the cash analysis and bills list. Vickie
Coveny made the motion and seconded the motion. The motion was approved by voice
vote: Ken Koch —Yes; Chris Rollins - Yes, Deb Horaz—Yes and Vickie Coveny—
Present
Adjournment:
Chris Rollins asked for a motion to adjourn the Park Board meeting. The motion was
unanimously approved by voice vote.
Next meeting: Thursday, May 28, 2009
*Items needing Board approval or recommendation
Minutes Respectfully Submitted By.
Jamie Cheatham
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