HRC Minutes 2008 07-16-08 APPROVED
United City of Yorkville
Human Resource Commission Minutes
Wednesday, July 16, 2008
City Council Chambers
Call to Order
The meeting was called to order at 6:03pm by Chairman Robin Frisch
Committee Members Present:
Mayor Valerie Burd, Ex Officio Member
Rose Spears, City Council Liaison
Sgt. Barry Goresch
Barb McClish
Cecelia Sanders
Thomas Zerante
Dana Jones
Robin Frisch
Guests:
Alderman Wally Werderich
Alder-woman Robyn Sutcliff(arrival 7:15pm)
Alderman Gary Golinski
Scott Gengler,Yorkville Resident
Kristin Seebold, Yorkville Resident
Minutes for Correction/Approval:
The April 23'd,2008 and June 18", 2008 minutes were approved.
New Business:
1, Discuss Organizational Issues
a. Introduction of New Human Resource Commission (HRC)
Members
Introductions were made to the new HRC members Barb McClish and
Robin Frisch
b. Introduction of Bart Olson as New Staff Liaison
It was noted that Bart Olson will be the new staff liaison. Mayor Burd
reported that Bart was absent due to his wedding but will be in attendance
at the August meeting.
c. Meeting Time
A discussion took place regarding the start time of 6:00pm for the HRC
meetings. This discussion tied into the request for discussion of hiring a
minute taker for the HRC meetings. If the HRC decides to hire a minute
taker it would be easier,to acquire someone if the meetings started at 6:30
or 7:00pm.
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Rose Spears mentioned that this would be a tax payer cost and that since
this is a volunteer commission someone on the commission should take the
minutes. Mayor Burd stated that there is money in the budget for a minute
taker and it is an important position that needed to be done correctly.
Robin Frisch noted that the skills of the commission members are needed as
active participants in the meeting and the taxpayers would benefit from
their complete attention to the meeting as well as accurate and objective
minute taking.
Barb McClish proposed a motion to postpone taking any action on the
meeting time and minute taker and the motion was approved.
d. Minute Taker
This discussion will be continued at the next HRC Commission meeting.
Robin Frisch asked if anyone was equipped to take the minutes of this
meeting and no one replied so the minutes of this meeting were taken by
Robin Frisch.
e. Open Meetings Act Requirements
Robin Frisch stated that a summary of the Open Meeting Act was included
in the packet and summarized the requirements. No further discussion took
place,
2. Discuss Mission Statement
Discussion took place regarding the focus of the HRC. Audience member
Kristin Seebold spoke of her interest in being part of the HRC in order to
give help and support to people in crisis in Yorkville. HRC member Barb
McClish explained the work that is done through the Caring Hands Thrift
store. Rose Spears spoke of place such as the library, City Hall, and Rush
Copley, where groups can have meetings at no charge. Cecilia Sanders
noted that there are legal services available for people with low income.
Discussion continued about how the HRC can have a forum to brainstorm
needs of the community. Mayor Burd noted that the Kendall County Food
Pantry is a private organization and is not sponsored by Kendall County.
She suggested we invite Kendall County Food Pantry Director Maria
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Spaeth to our next meeting to talk about the needs of her organization. Barb
McClish is going to issue the invitation. Rose Spears brought up that the
food pantry is currently located in the Kendall County Farm Bureau
building but it was noted that the space does not have heat, or other basic
amenities.
3. Request for Sponsorship —Fox Valley Family YMCA
A letter from the Fox Valley Family YMCA was in the HRC packet but it
did not make a specific request for the kind of sponsorship or assistance
that it needs from the HRC. The Fox Valley YMCA also did not fill out a
form that would have given the HRC this information so no action was able
to be taken. It was noted that Diane Lento-Reidy has copies of a book with
past requests and the HRC will request the book.
4. Resident Request for Help with Housing Issue
A letter received from a Yorkville resident with housing problems was
discussed. It was decided that Robin Frisch would check on the status of the
situation by first contacting the Kendall County Housing Authority, and then if
needed, contact this resident with phone numbers of agencies that may be able
to offer her assistance. Robin will also ask the resident's alderman Marty
Munns and Alderwoman Robyn Sutcliff for their assistance. Cecilia said that
Prairie State Legal Services may be able to help. It was pointed out that the
letter from the resident left many unanswered questions that would have to be
clarified.
5. Discuss Information on Social Service Agencies and Programs
Discussion took place on the need for members to share their knowledge of
resources so that the HRC can have as thorough and accurate database as
possible of social service agencies available to Yorkville residents.
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Robin Frisch brought up a need for a Resource File with hard copies of
brochures. Guest Scott Gengler mentioned that there could also be a website
with links to the uploaded information from the brochures. Robin asked that
the HRC members think about where they would want to put their energies on
the HRC commission,
Old Business:
1. Volunteer Opportunities Brochure
Discussion took place about a draft of a Volunteer Opportunities brochure that Glory
Spies created. Barb McClish made a motion to update the brochure and Cecilia Sanders
seconded the motion. It was noted that the brochure needs to have generic contact emails,
phone numbers, and possibly post office boxes listed so that contact information does not
have to be continuously updated. Glory Spies will be contacted to update and finalize
work on the brochure. Barb McClish requested that the Caring Hands Thrift Shop be
included in the brochure and said she would get the necessary information to Glory.
Additional Business:
Items for Next Meeting Agenda:
1. holiday Under the Stars
Glory Spies had requested that the HRC have a booth at the December 51h
Holiday Under the Star event and collect charitable donations.
2. Collection Box in City hall for Kendall County School supplies
It was suggested that the City Hall have a collection box for school supplies
that the Kendall County Food Pantry is collecting. Since this is needed
before the HRC meets again in August, Mayor Burd said she would be able
to initiate this action.
3. HRC web page
Glory Spies offered to create an HRC web page on the Yorkville City
website. This could have HRC updates, links to resources, and HRC events.
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Robin Frisch asked if there was any other business before adjou mnent. Dana
Jones requested that the HRC revisit the motion to change the start time of the
meetings. Dana made a motion to change the HRC start time to 6:30pm and the
motion passed.
Mayor Burd introduced audience members Scott Gengler and Kristin Seebold as
two community members interested in becoming members of the HRC. Kristin
and Scott introduced themselves and gave some background information as to why
they would like to be members of the HRC,
Mayor Burd then said that two more openings would still be available.
Adjournment:
The HRC had no further business and Dana Jones motioned to adjourn and the meeting
was adjourned at 7:35pm.
Minutes respectfully submitted by
Robin Frisch, Chairperson, HRC
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