Loading...
HRC Minutes 2008 07-16-08 APPROVED United City of Yorkville Human Resource Commission Minutes Wednesday, July 16, 2008 City Council Chambers Call to Order The meeting was called to order at 6:03pm by Chairman Robin Frisch Committee Members Present: Mayor Valerie Burd, Ex Officio Member Rose Spears, City Council Liaison Sgt. Barry Goresch Barb McClish Cecelia Sanders Thomas Zerante Dana Jones Robin Frisch Guests: Alderman Wally Werderich Alder-woman Robyn Sutcliff(arrival 7:15pm) Alderman Gary Golinski Scott Gengler,Yorkville Resident Kristin Seebold, Yorkville Resident Minutes for Correction/Approval: The April 23'd,2008 and June 18", 2008 minutes were approved. New Business: 1, Discuss Organizational Issues a. Introduction of New Human Resource Commission (HRC) Members Introductions were made to the new HRC members Barb McClish and Robin Frisch b. Introduction of Bart Olson as New Staff Liaison It was noted that Bart Olson will be the new staff liaison. Mayor Burd reported that Bart was absent due to his wedding but will be in attendance at the August meeting. c. Meeting Time A discussion took place regarding the start time of 6:00pm for the HRC meetings. This discussion tied into the request for discussion of hiring a minute taker for the HRC meetings. If the HRC decides to hire a minute taker it would be easier,to acquire someone if the meetings started at 6:30 or 7:00pm. 1 Rose Spears mentioned that this would be a tax payer cost and that since this is a volunteer commission someone on the commission should take the minutes. Mayor Burd stated that there is money in the budget for a minute taker and it is an important position that needed to be done correctly. Robin Frisch noted that the skills of the commission members are needed as active participants in the meeting and the taxpayers would benefit from their complete attention to the meeting as well as accurate and objective minute taking. Barb McClish proposed a motion to postpone taking any action on the meeting time and minute taker and the motion was approved. d. Minute Taker This discussion will be continued at the next HRC Commission meeting. Robin Frisch asked if anyone was equipped to take the minutes of this meeting and no one replied so the minutes of this meeting were taken by Robin Frisch. e. Open Meetings Act Requirements Robin Frisch stated that a summary of the Open Meeting Act was included in the packet and summarized the requirements. No further discussion took place, 2. Discuss Mission Statement Discussion took place regarding the focus of the HRC. Audience member Kristin Seebold spoke of her interest in being part of the HRC in order to give help and support to people in crisis in Yorkville. HRC member Barb McClish explained the work that is done through the Caring Hands Thrift store. Rose Spears spoke of place such as the library, City Hall, and Rush Copley, where groups can have meetings at no charge. Cecilia Sanders noted that there are legal services available for people with low income. Discussion continued about how the HRC can have a forum to brainstorm needs of the community. Mayor Burd noted that the Kendall County Food Pantry is a private organization and is not sponsored by Kendall County. She suggested we invite Kendall County Food Pantry Director Maria 2 Spaeth to our next meeting to talk about the needs of her organization. Barb McClish is going to issue the invitation. Rose Spears brought up that the food pantry is currently located in the Kendall County Farm Bureau building but it was noted that the space does not have heat, or other basic amenities. 3. Request for Sponsorship —Fox Valley Family YMCA A letter from the Fox Valley Family YMCA was in the HRC packet but it did not make a specific request for the kind of sponsorship or assistance that it needs from the HRC. The Fox Valley YMCA also did not fill out a form that would have given the HRC this information so no action was able to be taken. It was noted that Diane Lento-Reidy has copies of a book with past requests and the HRC will request the book. 4. Resident Request for Help with Housing Issue A letter received from a Yorkville resident with housing problems was discussed. It was decided that Robin Frisch would check on the status of the situation by first contacting the Kendall County Housing Authority, and then if needed, contact this resident with phone numbers of agencies that may be able to offer her assistance. Robin will also ask the resident's alderman Marty Munns and Alderwoman Robyn Sutcliff for their assistance. Cecilia said that Prairie State Legal Services may be able to help. It was pointed out that the letter from the resident left many unanswered questions that would have to be clarified. 5. Discuss Information on Social Service Agencies and Programs Discussion took place on the need for members to share their knowledge of resources so that the HRC can have as thorough and accurate database as possible of social service agencies available to Yorkville residents. 3 Robin Frisch brought up a need for a Resource File with hard copies of brochures. Guest Scott Gengler mentioned that there could also be a website with links to the uploaded information from the brochures. Robin asked that the HRC members think about where they would want to put their energies on the HRC commission, Old Business: 1. Volunteer Opportunities Brochure Discussion took place about a draft of a Volunteer Opportunities brochure that Glory Spies created. Barb McClish made a motion to update the brochure and Cecilia Sanders seconded the motion. It was noted that the brochure needs to have generic contact emails, phone numbers, and possibly post office boxes listed so that contact information does not have to be continuously updated. Glory Spies will be contacted to update and finalize work on the brochure. Barb McClish requested that the Caring Hands Thrift Shop be included in the brochure and said she would get the necessary information to Glory. Additional Business: Items for Next Meeting Agenda: 1. holiday Under the Stars Glory Spies had requested that the HRC have a booth at the December 51h Holiday Under the Star event and collect charitable donations. 2. Collection Box in City hall for Kendall County School supplies It was suggested that the City Hall have a collection box for school supplies that the Kendall County Food Pantry is collecting. Since this is needed before the HRC meets again in August, Mayor Burd said she would be able to initiate this action. 3. HRC web page Glory Spies offered to create an HRC web page on the Yorkville City website. This could have HRC updates, links to resources, and HRC events. 4 Robin Frisch asked if there was any other business before adjou mnent. Dana Jones requested that the HRC revisit the motion to change the start time of the meetings. Dana made a motion to change the HRC start time to 6:30pm and the motion passed. Mayor Burd introduced audience members Scott Gengler and Kristin Seebold as two community members interested in becoming members of the HRC. Kristin and Scott introduced themselves and gave some background information as to why they would like to be members of the HRC, Mayor Burd then said that two more openings would still be available. Adjournment: The HRC had no further business and Dana Jones motioned to adjourn and the meeting was adjourned at 7:35pm. Minutes respectfully submitted by Robin Frisch, Chairperson, HRC 5