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HRC Minutes 2008 08-20-08 APPROVED City of Yorkville Human Resources Commission Minutes Wednesday, August 20, 2008 City Council Conference Room Call to Order The meeting was called to order at 6:30 pm by Robin Frisch, Chairman Committee Members Present: Mayor Valerie Burd, Ex Officio Member Bart Olson, City Staff Liaison Rose Spears, City Council Liaison Robin Frisch, Chairman Sgt. Barry Groesch Barb McClish Dana Jones Scott Gengler Joan Knutson Guests: Alder-woman Robyn Sutcliff Maria Spaeth, Kendall County Food Pantry Diane Hardekopf, Kendall County Food Pantry Linny Hartzel, Trinity Church Member Minutes for Correction/Approval: The minutes of the July 16, 2008 meeting were approved as presented, Mavor's Report: ® Mayor Burd discussed the role of the HRC in regard to approval of waiver of park rental fees which should be the responsibility of the Park Board. The HRC is to recommend, rather than approve. Bart will compare copies of the proposed changes to the sponsorship policy to the most recently approved policy from March 2006. This item will return to HRC next month. a There was also discussion concerning the sponsorship form. There was a later version created after the version that was put into our packets. Bart will distribute the updated form at the next HRC meeting. At the request of Mayor Burd, this agenda item will return to HRC next month. New Business: Guests: Guests Maria Spaeth, Diane Hardekopf, Linny Hartzel, and Robyn Sutcliff were introduced. Food Pantry The committee was given a report of the visit to the Food Pantry on Thursday, August 14. Maria thanked the committee for their interest and input concerning the problems facing the Kendall County Food Pantry She mentioned that the facility currently being used is inadequate, and that the Food Pantry is hoping to find ways to serve the community better. The number of families being served has risen dramatically in recent months., Barry Groesch discussed the needs that the Food Pantry is facing such as a semi truck dock, heated facility, larger facility, bathrooms, and adequate parking He has found such a space in the industrial park in the south end of town, located at 1204 Deer Street The donor, who wishes to remain anonymous, will give the Food Pantry a three year lease at no charge. I-Ie suggested that perhaps local churches can help with monthly operating costs. Maria expressed her delight with this offer, and it was determined that the new facility will be ready for occupation before winter. Rose suggested that there be no publicity until the contract is signed A discussion of funding for the Food Pantry followed, and Maria explained how the pantry gets left over food from .Jewel, Costco, Sam's, and Dominick's. Mayor Burd said that a statement will be put on the bottom of Yorkville residents' water,bill asking for a S1 donation for the Food Pantry. A general discussion followed concerning getting information to the public about where to receive aid. Some current information is incorrect, and needs to be updated. Robin mentioned that it is good to have this information consolidated, Rose stated that hard copies must be made available since not all people have access to a computer. There was discussion about the city creating some sort of hotline to all of the resources available to residents. Mayor Burd reminded us that the city only manages city business, and some of the organizations in the brochure serve the entire county. Maria explained that the Food Pantry is privately managed and serves the entire county. She told us that most of her donations come from Yorkville and Oswego, and Mayor Burd offered to contact mayors of other villages in the county to encourage more donations Barry offered to show Maria and others the new building on Thursday, August 21, 2008 at 11:30 am. Holidav Under the Stars: Mayor Burd mentioned that Holiday Under the Stars was much bigger last year than was expected. Glory Spies is now looking for donations, Robin asked about our participation. Should we have a booth selling something? Scott asked about getting donations of baked goods. Robyn S. mentioned that Trinity Church sold baked goods last year. Barry discussed health department regulations concerning the sale of food. Rose suggested that we have school children make posters advertising the event. Mayor Burd reminded us that the staff is already very busy, and if we plan something, we will have to carry it out Robyn S. offered to see Dr, Engler,for approval if we decide to do something with the schools. Limhy Hartzel suggested asking the Trinity Church Sunday School to make the posters. Glory Spies is going to be invited to the next HRC meeting so we can discuss Holiday Under the Stars ideas with her. A general discussion followed concerning a booklet with Kendall County resources being developed, possibly with a charge of S1, so people will not ,just take one and throw it away. Barry works with an organization that publishes this kind of resource book and he will get more information for us. Bart mentioned that the website for the HRC is underway. Scott offered to be the liaison for the website. Old Business A general discussion followed concerning the Volunteer booklet. Robin told us that this booklet will be in new resident packets, and the information will be on the website. Rose asked about some information concerning the Aurora pet center since it is not in Kendall County. There was also a question about the clarity of the Veteran's Assistance Commission. It is not clear what volunteers are required to do. She stated that CASA does require training, and the booklet should be amended to reflect this. Barry asked about including the Scouts. It was also brought up that Provena now has a local address which should be included. Barb McClish will go over the booklet and call the organizations and check for corrections. She will then relay this information to Glory. Barb will be the liaison for this project. Robin gave an update on her phone call to a Yorkville resident who had a housing issue. The resident was given additional resources to contact, Collection Box We were given a report that a collection box at city hall had provided lots of school supplies for the Food Pantry. Barb mentioned that the new facility will help Maria to collect these items and have space to assemble school supply bags. Mayor Burd said that many give to the Food Pantry in December at Christmas but summer finds shortages. She suggested that we collect for the pantry at the 4°i of July festivities. Adjournment Scott motioned for adjournment, Dana seconded, motion passed. Minutes respectfully submitted by Joan Knutson, HRC member,