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Library Board Minutes 2008 05-12-08 Applave Paee 1 of 2 Yorkville Public Library Board of Trustees May 12, 2008 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Barb Johnson, Carol LaChance, Sandy Lindblom, Ashley Meyers, Marilyn Vorderer, and Marianne Wilkinson. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda None. Minutes Beth Gambro moved to approve the minutes as corrected. Gail Gaebler seconded the motion. All were in favor. Correspondence There were Thank You notes for hosting the Trustees workshops. Public Comment None. Report of the Treasurer There was discussion about some of the items on the bill list. Barb Johnson moved to approve the bills in the amount of$33,601.49 and payroll in the amount of$52,607.34. Beth Gambro seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 8,766 patrons came in April. Circulation for April was 12,864 which is up 320 from last year. There were 190 new patrons and 836 items added. There was a donation of a Yorkville map from 1898 that was hung in the genealogy room. City Council Liaison/Human Resource None. Page 2 of 2 Standing Committees • Policy—There was a policy meeting before the board meeting and the collection development policy was not changed. A recommendation was made to have donors fill out a waiver stating the materials may or may not be added to the collection. An article will be put in the paper on this policy. • Personnel—Michelle Pfister's goals from her review were read. It was noted that the evaluation tool will need revising. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Building Update - Tom Lindblom reported on what has been happening with the addition. He reported on the landscaping, painting to the Historical Wing, and plumbing. New Business Library Board Room Meeting Policy—There was discussion on the policy. The policy committee will meet before the June Board meeting to discuss this further. Trustee Workshop—There will be another set of workshops scheduled for the fall. A list of possible dates was made. Michelle Pfister will check with the lady who runs the workshop to see if any of the dates will work. Non-Resident Fee Participation—The fee is based on what the average taxpayer pays. Carol LaChance moved to continue charging $150 to non-residents. Marilyn Vorderer seconded the motion. All were in favor. Gail Gaebler moved to continue to allow reciprocal borrowing within the State of Illinois. Beth Gambro seconded the motion. All were in favor. Adjournment The meeting was adjourned at 8:19 pm. Minutes submitted by Laura Leppe