Library Board Minutes 2008 09-08-08 APPROWED
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Yorkville Public Library
Board of Trustees
September 8, 2008, 7:00pm
The meeting was called to order at 7:05pm by President Jo Ann Gryder.
Roll Call
Members present: Jo Ann Gryder, Marianne Wilkinson, Sandy Lindblom, Gail Gaebler,
Carol La Chance, Marilyn Vorderer, Barbara Johnson, Beth Gambro
Absent: Ashley Meyers
Also present were Library Director Michelle Pfister and Tom Lindblom, Robert Allen,
City Council Liaison, Tony Scott/Kendall County Record
Recognition of Visitors
President Gryder recognized City Council Liaison Bob Allen.
Amendments to the Agenda
None
Minutes
Sandy Lindblom made a motion to approve the August 11, 2008 minutes as read and
Marianne Wilkinson seconded. Carried unanimously on a voice vote.
Correspondence
A thank you note was received from a computer class participant.
Public Comment
None
Report of the Treasurer
Treasurer Sandy Lindblom noted that over $460,000 had been received in taxes and a
second payment will be received soon. She also commented on some of the invoices on
the bill list. She is compiling an analysis of expense and receipts and said that next year
the Library will no longer have a Henry Brothers payment
Barbara Johnson made a motion to approve the bills in the amount of$21,292.82 and
payroll in the amount of$17,438.28. Gail Gaebler seconded the motion and it carried
unanimously on a roll call vote.
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Report of the Librarian
Michele Pfister gave a summary of library news:
1. Prizes were given to adults and children for the summer reading program.
2. Patron count was 17 less than last month.
3. Retired teachers conducted the Kiddie Campus program.
4. Joan and Jim Parker contributed $10 to the coffee supplies in the reading room.
5. Board members attended a workshop on Library law.
6. There were no stats on new books due to a computer system problem, 2 reports will
be given next month
7. The meeting date is now listed on the website
8. Michelle wants to purchase a rug for the quiet room
9. The Director recently removed a patron who was viewing inappropriate websites. It
was noted there are filters on children's computers.
10. She wishes to purchase a useful database for the computer and found one
called Grolier. It is 1 web page with 3 databases at a cost of$2,182 per year by
subscription. Users can access from school or home.
11. Gave a brief report on Library's usage during Hometown Days—may have book sale
at next year's event.
City Council Liaison/Human Resources
President Gryder recognized City Council Liaison Bob Allen.
Standing Committees
Marianne Wilkinson stated that some of the terms of expiration were incorrect on the list
of Library Board members. Those shown with 2008 expiration dates should actually be
2011.
Beth Gambro reported that the Policy Committee met briefly before the Board meeting.
They discussed the age at which children can be left unattended in the Library and the
committee recommended no one under the age of 11 be left alone. The amount of time
will be left to the discretion of the staff.
A motion was made by Beth to change the policy on the age for unaccompanied children
left in the library, from age 9 to age 11. Carol LaChance seconded the motion. The
motion carried unanimously on a voice vote.
Barbara Johnson said she would like to be part of the Policy Committee. President
Gryder said she is satisfied with all other committee appointments.
Unfinished Business
Tom Lindblom gave a report on the ongoing lighting control system problem. A new
modem and cable were sent, however,they did not alleviate the problem. Tom has
contacted various people for help. He recommended that the system be configured so
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that only the outside lights come on automatically and the inside lights would be
controlled by staff. At the end of the day, the system would turn off the inside lights. A
representative from Milwaukee is expected to call to help resolve the lighting issues.
Tom will report back to the Board next month.
In other business, Mr. Lindblom said he had discussed adding additional lighting on the
second floor and children's area. A price of$21,424 was given for this job 6 months ago.
He will obtain 2-3 bids and suggested doing the job a few fixtures at a time. No further
action was taken at this time.
Sandy Lindblom gave further information on the Treasurer's report. When the City
applied for the bond at an earlier date,there was $30,000 of earnest money involved.
There was some discussion of this and Sandy will clarify which fund will receive the
money when it is repaid. She will report this to the Board next month.
The Board members discussed 2 more questions on the Open Meeting quiz.
Carol LaChance commented on a recent seminar and informed the Board about an
amendment regarding closed session minutes. Every 6 months,those minutes need to be
reviewed in order to make them public if desired. One person is allowed to do this
review. After 18 months, the recordings can be destroyed. Sandy Lindblom suggested
that all the executive minutes be kept closed because they pertain to personnel. After
discussion, it was decided to put this item on each agenda to allow for Executive Session
if needed. Michelle noted that if an amendment is made to an agenda, a vote cannot be
taken on that item.
New Business
President Gryder said there is a mini-conference on October 11th that Board members can
attend. The Library will cover the $35 per person fee for anyone interested.
Adiournment
There was no further business and the meeting was adjourned at 8:03pm.
Minutes by
Marlys Young, Minute Taker