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Library Board Minutes 2008 11-10-08 APPROVED Page 1 of 2 Yorkville Public Library Board of Trustees November 10, 2008 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Barb Johnson, Carol LaChance, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Members absent: Ashley Meyers. Library Director Michelle Pfister was also present. Recognition of Visitors None. Amendments to the Agenda Remove Executive Session from the Agenda. Minutes Marilyn Vorderer moved to approve the minutes as presented. Carol LaChance seconded the motion. All were in favor. Correspondence There was a thank you note from Beth Gambro for participating in the Literacy Fair at school. Library staff handed out information about the library. Public Comment None. Report of the Treasurer There was discussion about some of the items on the bill list. Barb Johnson moved to approve the bills in the amount of$33,643.49 and the payroll in the amount of $55,871.37. Marilyn Vorderer seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 8,318 patrons came in October. Circulation for October was 14,489 which is up by 4,037. 158 new patrons were registered, and 1,060 items were added to the collection. Page 2 of 2 There was a $50 memorial for Grzyb from Ron Rudnicki. There was also the book "Chanel" by Douglas Kirkland donated in memory of Roberta (Kay) Peterson, from Kay Livingston and Jo Ann Gryder. Michelle Pfister had been looking into prices of purchasing or leasing a new copy machine. The quote was $4,048 to purchase one or$97 per month for 48 months to lease one. The grand total of the lease would be $4,556. Either renting or leasing there is still the maintenance fee of 9¢ per copy. Barb Johnson moved to purchase the copy machine. Beth Gambro seconded the motion. All moved to pass with a roll call vote. The Joliet Library received a "Look at Me Grant". They received digital equipment that they can use and 20 other libraries can use. Yorkville Public Library has applied to be one of the 20 libraries to use the equipment, and if accepted, staff will be trained to use the equipment and "digitize"the very old genealogy book that is here at the library. Michelle Pfister said she needs another full time staff person. Their job would be as a cataloger/floater. This person would make $15 per hour. City Council Liaison/Human Resource None. Standing Committees • Policy—None. • Personnel—None. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Building Update - There are still some lighting issues. 1 bid was received, and 1 is still expected. This will come to the board when they are ready. Decorating the quiet reading room was discussed. Gail Gaebler will be the chair of a committee to figure out what to do with the quiet reading room. Sandy Lindblom will be on the committee and Sue Frahm and Lynn Armbruster mas be asked to be on the committee as well. Open Meeting Quiz—The last of the questions were discussed and answered. Forming a Library District—Barb Johnson is the chair of this committee. 2 people have agreed to be on the committee so far. New Business None. Adiournment The meeting was adjourned at 8:19 pm. Minutes submitted by Laura Leppert.