Park Board Minutes 2008 02-28-08 a ° pa�
Yorkville Parks & Recreation Department �(ui
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Agenda
Thursday, February 28, 2008
7:00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order: Meeting was called to order by Chris Rollins at 7:05 pm.
Roll Call: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes,
& Vickie Coveny-Yes
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation - David Mogle
Superintendent of Recreation - Sue Swithin
Superintendent of Parks - Scott Sleezer
Public Comment:
None
Presentations:
Presenting Hattner Property and Jake Property (Shoppes South of Fox) is Emo
Furfori with Shoppe Design Associates and Attorney Dan Kramer.
Mr. Furfori presented the Hattner Property and stated that the property has been
before the City Staff and Plan Commission. The 80 acres of this plan, he stated,
they were proposing three different land uses. He pointed out a small part of the
commercial would be along Rt. 47 and the rest being residential. He said they were
looking at 10 acres that would actually be buildable commercial. There would be
about 14 acres of townhomes and the balance would be the storm water and twelve
thousand square foot lots of single family homes. He said they were asked to
provide a regional bike trail that would run along Rt. 47 along the north side of the
creek.
Attorney Dan Kramer presented Jake Property. He stated that it is out at the
intersection of 126 and 71 reconfigured. Mr. Kramer noted the part they are
looking to develop first is the section just below 126 with retail users and in the
back he stated they've gone to the flex zoning method. He said that they had an
assistant living user that could build one of those facilities and still not have enough
senior housing in the area. Mr. Kramer said that the trail system will be on the
north side of 126 and the balance will be sidewalk. Mogle noted, that the new
section of the inside road of 126, the trail will continue down west on 71. Mr.
Kramer expects them to break ground this year. He said he would be back with
preliminary plats.
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Approval of Minutes:
Minutes — Regular Park Board Meeting — February 14, 2008*
One amendment needed to be made. On page three Garry Golinski's name was
misspelled in the first paragraph. With no other amendments made to the minutes
Chris Rollins asked for a motion to approve the minutes. Ken Koch made the motion
and Sedgwick seconded. The motion was unanimously approved by voice vote.
Bills Review:
Cash Analysis & Bill List
With no questions or comments regarding the cash analysis or bills list Chris Rollins
asked for a motion to approve the cash analysis and bills list as submitted. Horaz
made the motion and Sedgwick seconded the motion. The motion was approved by
roll call: Rollins-Yes; Koch-Yes; Horaz-Yes; Sedgwick-Yes & Coveny-Yes
Old Business:
Hoover Property Ad Hoc Committee Report
Dave Mogle said that the meeting went well even though there were some real
opinionated views. Mogle noted that the material he gave the board was taken by
Jason and he submitted his own acquisition chronology and presented at the
meeting which included much of what Mogle put together. He felt that everyone
contributed to the meeting.
Chris Rollins was concerned about the number of meetings. He felt we've invested
our time and we need to explain to them that we need to make headway if are
taking time, for example, to lay out conceptual park plans. We need to make
headway and go ahead with a lease agreement. He felt that their board has to
come to some kind of a consensus with what the lease terms are going to be and
they have to have someone empowered to negotiate that with us. Rollins felt that
we need to make some of these things start working or else we loose our ability to
budget and ability to martial our limited resources and we're not going to make
progress on our side either. We need to make agreements and set a timeline of
goals.
Mogle felt that they got the message across of how they jumped ahead and got an
architect and they didn't involve the City. It was explained to them that they had to
be included on any decisions especially with the common areas because it is in the
agreement. Mogle said he felt they understood why we had to be at the table in
these decisions.
Mogle said the lease agreement will describe how we're going to use the space.
Rollins felt that we should be drafting a lease right away. Mogle said that he and
Jason were working on it. He wanted the board to look through it and know their
concerns and comment on it. Ken Koch wants Kathy to look at the agreement as
well.
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FYO8 109 Budget Update
Dave Mogle said that he did make some minor changes in the budget and the key
issue include new hires or position upgrades and will be decided upon on the 13th of
March by the City Council and what they will approve.
Mogle noted the few items that he adjusted. First revenue item that he adjusted
was the Hometown Days by $5,000 due to sponsorships. Then in park expenses
they talked about part-time salaries and park contractual salaries; he noted if they
don't get the new hires they want then they'll have to use more seasonal and
contractual workers. Mogle noted that he bumped up the numbers under seasonal
staff.
Mogle made a point that last year they didn't, ask for staff because there was a lack
of funds. He said that this year they will need an administrative assistant. He also
explained that we will be bringing on five new parks and possibly Hoover which is
60 to 80 acres. Sleezer wanted four new employees just for that.
Rollins noted a Parks and Recreation presentation person once said that they way
we should be looking at a Parks and Recreation budget, if our programs are running
properly, that this is our baseline of money and that what we are really doing is
investing the money and we have a whole lot of dividends. If we calculated
volunteers and sponsorships and revenue it's about 45%. He explained how these
numbers make us money and how this is an investment in the community. He felt
we should tell the council that when we add an employee or increase our labor it's
not like we don't get a return on it.
New Business:
Chris Rollins wanted to know if the board was interested in someone coming
in to talk about fundraising ideas. He gave examples what the director of
Acres had done to raise money. Rollins said that he was willing to come in
and talk about ideas with us on how we could make money. Rollins noted he
had worked with many Park and Recreation boards and has many good
ideas.
Reports:
Director Report
1. Proclamation of Play Day - Playful Cities USA
Dave Mogle noted that on March 11th at the City Council Meeting the Mayor will give
a proclamation establishing a city Play Day in April 2008. The event will be held
annually and is part of Playful Cities USA designation. Swithin said that is having a
kite day the same day,
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2. City Comprehensive Plan Open House
Mogle noted that there will be an open house on March 5th where the public can
come in and give feedback on our master plan that is currently under revision.
The main focus will be on the bike trails because that is a hot issue. We'll be well
represented with our own station and we are going to also show a map of our sub
planning area. Mogle said it is at the library from 4 to 8 o'clock. Horaz felt that
many people will be interested in what we will be exhibiting.
3. April 1't Park and Recreation Day
Mogle noted that he and Sue and Scott discussed the State capital on April 15`;
there is going to be a Park and Recreation Day. He noted that we are invited to
come to Springfield and it would be our chance to notify our legislator to discuss
the Oslant Grant.
Parks Report
Scott Sleezer said that he would like to propose another community built park on
the Cobb Park site on Colonial Parkway. He noted that Gametime was interested in
working with us again. He said that July 26`h works well with him and Laura Parks
and Recreation. He is checking with Gametime and will bring it forward along with a
budget to the Park Board and City Council for approval.
Additional Business:
Future Meeting .Schedule & Agenda Items
Sue Swithin would like to go over the community survey in the next meeting,
Adjournment for Executive Session:
Chris Rollins asked for a motion to end the regular session and enter into executive
session at 8:55 pm, for the purchase or lease of real property for the use of the
public body. Horaz made a motion and Sedgwick seconded the motion and all in
favor by voice vote. Roll Call: Rollins-Yes; Ken Koch-Yes, Debbie Horaz-Yes, Kelly
Sedgwick-Yes, & Vickie Coveny-Yes
Adjournment:
Chris Rollins called for a motion to end the executive session and to reconvene into
regular session 10:05 pm. Horaz made a motion and Sedgwick seconded the
motion and all in favor by voice vote.
Next meeting: March 13, 2008
*Items needing Board approval or recommendation
Minutes respectfully submitted by
Jamie Cheatham, Minute Taker
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