Park Board Minutes 2008 03-13-08 AFFNFEI
Yorkville Parks & Recreation Department
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Agenda
Thursday, March 13, 2008
7:00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order: Chris Rollins calls the meeting order at 8:05 pm
Roll Call: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes,
& Vickie Coveny-Yes
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board (arrived 8:30 pm)
Alderwoman, Ward 3, Robyn Sutcliff
Director of Parks and Recreation - David Mogle
Superintendent of Recreation - Sue Swithin
Superintendent of Parks - Scott Sleezer
Park Planner - Laura Haake
Public Comment:
None
Presentations:
None
Approval of Minutes:
Minutes - Regular Park Board Meeting - February 28, 2008*
Chris Rollins asked for a motion to approve the minutes. Deb Horaz made the
motion and Ken Koch seconded the motion, The motion was unanimously approved
by voice vote.
Bills Review:
Cash Analysis & Bill List
With no questions or comments regarding the cash analysis or bills list Chris Rollins
asked for a motion to approve the cash analysis and bills list as submitted. Koch
made the motion and Coveny seconded the motion. The motion was approved by
roll call: Rollins-Yes; Koch-Yes; Horaz-Yes; Sedgwick-Yes & Coveny-Yes
Old Business:
Community Survey Review
Dave Mogle asked the board if they would like to table this and put on a future
agenda. Rollins made the motion to table the survey review and the motion was
unanimously approved by voice vote.
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Hoover Property Ad Hoc Committee Report
Dave Mogle stated that he and Jason have been working on a lease agreement and
he will be bringing it to the Park Board and Forest Reserve Board. He stated that
this needed to be done before the November election. Koch asked if the county
board is on the same page and Mogle stated that they were. Mogle said that there
would be another Ad Hoc meeting and it would be based on the licensing
agreement and picking up where they left off. He stated that it is agreed they need
to push this along.
FY08 109 Budget Update
Dave Mogle noted that the biggest change had been the hiring freeze. He stated he
gave a presentation on the new positions that they wanted to hire for during the
Administration Committee Meeting. Mogle was asked if he could only hire two
people who would they be and he stated that he would like to ask his staff. He said
the committee all agreed they would allow two new positions to be filled plus a
promotion,
Mogle said that there were very little questions on the overall budget however there
were a lot of questions on land cash and upcoming parks and revenues.
Rollins wanted to know if the current condition of the land cash had a negative
impact on our budget, on the standpoint on the way the City Council is looking at it.
Mogle said that he felt it didn't have a negative impact on the operator and the land
cash is what it is. Mogle said that they were looking at some good grant
reimbursements.
Mogle noted that the committee did recognize the 130 new acres of land we were
bringing on and they understood we'd have to hire new people or contract the work
out. Mogle said we should know more by the end of March and noted that there
will be a mid year budget review.
New Business:
Maintenance Summary
Scott Sleezer said the maintenance summary was a bit like a survey. He said
he literally looked at every sight they maintained and what it took to
maintain those sights. He sated he was in the process of working with
Charlie to expand time sheets. There are forty plus sights to maintain and he
said they were actually trying to do it all on the computer and do it digitally
now. He said currently they maintain a log but he would like to break down
the time per function more accurately.
He wants to set it up to do reports daily. He felt the trick is crunching the
numbers however Charlie felt that is could be done and is working with him.
Sleezer said that the major part of it will be setting up the tasks in the
program and getting the program set up to work for them.
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OSLAD Program Update and 2008 Project*
Dave Mogle said the reason he put it on the agenda is because that there have
been a couple of emails from the government leaders explaining that the program
is very venerable right now. He said we have yet to hear if we got the Rain Tree
Grant and July Vt is the beginning of another grant cycle. Further more the email
Mogle received that said future funds could be cut by up to a third and OSLAD had
been supported by 31 million dollars over the last several years, Mogle said we
don't know the future of the OSLAD will be.
Rollins felt that the OSLAD won't go away. He felt that the degree of how much it
will be cut will be determined heavily on people going to their local state
representatives explaining that they need to lobby the govern office that they not
reduce these budgets. This money is leveraged by local funds and its matching
funds that allow communities to make good things happen that wouldn't otherwise
happen without local and state cooperating,
Mogle noted that the earliest OSLAND for Hoover could be 2009.
He stated he wanted to take Park Boards ideas and come up with a prioritized list of
projects for the next OSLAD.
Kalant Property Rezoning Request*
Dave Mogle said that this has been an issue that has been discussed in City Council
meetings on a rezoning request for 101 Center Street across the street from Town
Square Park. He stated that Alderman Golinski asked to get the Park Boards view
on the issue. He said that the plan was to approve it.
Rollins stated that we're not a zoning body and didn't know if it were appropriate to
comment on zoning. He also pointed out that there are other parks that are
adjacent to commercial areas, He wanted to know if that were some kind of zoning
criteria for zoning what is the context for considering it. He felt if the City Attorney
felt it was appropriate why wouldn't be involved on every piece of property that
comes up for a zoning change that could potential impact an area for a park.
Mogle said he would see if it were proper for the Board to give their opinion and run
it by Kathy Orr.
Reports:
Parks Report
Scott Sleezer said that the Army Core of Engineers wanted to do a monument with
the millstone that we have to remember the Black Berry Dam. He asked them to
send him their ideas. They are willing to pay up to a certain dollar amount for the
millstone. Sleezer is looking for ideas on where would place it. He suggested
putting it at Town Square however where ever it goes it will be City property. He
also noted its three years away.
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Recreation Report
Sue Swithin noted that they now have ball room dancing and that they are running
out of space so they are using space at Club 47.
She also noted that there is also Easter egg train trip to Naperville on Saturday.
Additional Business:
Future Meeting Schedule & Agenda Items
Rollins noted if there were any items the board wanted to put on the agenda to get
those to Mogle.
Heritage Tractor Adventure Event
Chris Rollins noted that this was sponsored by Heritage Corridor Convention of
Visitors Bureau and it is coming to the Silver Springs State Park and we have an
opportunity to sponsor the meal. We may want to contact another organization to
help with the proceeds to do that. Swithin said that she would get a non-profit
group to work with. Rollins said it will be a big undertaking as they are looking to
feed 300 - 400 people.
Adjournment for Executive Session:
Chris Rollins asked for a motion to end the regular session and enter into executive
session at 9:40 pm, for the purchase or lease of real property for the use of the
public body. Horaz made a motion and Kock seconded the motion and all in favor
by voice vote. Roll Call: Rollins-Yes; Ken Koch-Yes, Debbie Horaz-Yes, Kelly
Sedgwick-Yes, &. Vickie Coveny-Yes
Adjournment:
Chris Rollins called for a motion to end the executive session and to reconvene into
regular session 10:15 pm. Horaz made a motion and Sedgwick seconded the
motion and all in favor by voice vote,
Next meeting: March 27, 2008
*Items needing Board approval or recommendation
Minutes respectfully submitted by
Jamie Cheatham, Minute Taker
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