Park Board Minutes 2008 03-27-08 Yorkville Parks & Recreation Department APPROVED
Administration & Recreation Office
201 W. Hydraulic Street Yorkville, IL 60560 630.553.4357
Park Board Agenda
Thursday, March 27, 2008
7:00 p.m. - Park Board Meeting
Administration & Recreation Office
Call to order: Meeting was called to order by Chris Rollins at 7: 15
p.m.
Roll Call: Chris Rollins-Yes; Ken Koch-Yes; Debbie Horaz-Yes; & Vickie
Coveny-Yes
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation - Dave Mogle
Park Planner - Laura Haake
Kendall County Forest Preserve - Jason Petitt, Director
Public Comment:
None
Presentations:
Kendall County Forest Preserve - Jason Petitt, Director
Hoover Facility Architectural Update
Jason Petitt gives an update on what the Forest Preserve District is
doing. He said they hired Whiten & Company which is an architectural
firm that specializes in bringing in green designs. They went through
most of the buildings and looked at the sewer and water system. The
systems are old, Petitt said, and a lot of the buildings have a lot of
problems with them however the sewer system is still in good
condition. He said they would keep that along with the lagoon system.
However he said that they would need to get repairs done on the
pumps and the major concerns were the underground pipes because
they were old.
Jason stated that after the assessment of the buildings out on Hoover
they started to think about what the buildings would look like. He
showed some conceptual plans. He said that they would keep most of
the existing buildings however the main building would get new siding,
roofing, heating and electrical. He said they were leaning toward a
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rustic look and looking into installing a rustic looking fireplace. They
are focusing on making the buildings high efficiency made with
recycled materials and looking into geothermal and solar options. He
said the concepts plans from Whiten are very conceptual.
Mr. Petitt said the buildings to the west is the bunk houses and they
will be made into a resident buildings. Jason noted that they have a
meeting April 10t" to go over the budget. They will have more details
then.
Mr. Petitt noted that they are looking at grants right now and
mentioned the energy efficiency grant. Then they may put together an
OSLAD grant for parking, signage and trails. He also noted they were
working on laying out trails and what the uses for those trails would be
and stated that they may have a chance for the OSLAD in 2009.
Chris Rollins wanted to know how Mr. Petitt sees their process working
for the Parks & Recreation. He wanted to know at what point the Parks
& Recreation will get more actively involved. Mr. Petitt noted that Dave
will be invited to their Forest Preserve Meetings and the City can
attend as well. Rollins would like to know their mission, vision, and
long range plans. Deb Horaz suggested they put that information on
their website so citizens can easily find out what they are doing. Mr.
Petitt said stated that there would be a quarterly newsletter put out to
keep people updated on what is going on.
Approval of Minutes:
Minutes — Regular Park Board Meeting — March 13, 2008
Chris Rollins asked for a motion to approve the minutes. Ken Koch
made the motion and Vickie Coveny seconded the motion. The motion
was unanimously approved by voice vote.
Rills Review:
Cash Analysis & Bill List
Ken Koch inquired about the legal expenses on page eight for
$1,703.75. He wanted to know what the expenses were for. Mogle said
the bill comes from the whole City. He said he'd get the break down
for the next meeting.
Chris Rollins raised a question on the Money Market Account. He
wanted to know why the balances were declining in value and wanted
to know if we were spending out of the account. Mogle said he would
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find out why it took a dip but he felt it was due to tax receipts and
money in turn was transferred out.
Chris Rollins asked for a motion to approve the cash analysis and bills
list as submitted with the acceptations of Mogle giving explanations on
the fluctuating balance on the Money Market Account and getting a
legal fees break down. Koch made the motion and Horaz seconded the
motion. The motion was approved by roll call: Rollins-Yes; Koch-Yes;
Horaz-Yes; & Coveny-Yes
Old Business:
2008 OSLA® Projects
Dave Mogle passed out a memo, based on the last meeting he had
with the board, of a list of recommended priorities for OSLAD projects.
He noted that he broke it up into two parts: Park Development and
Land Acquisition. Under the park development he stated in order of
importance: 1. Raintree Park B, 2. Bristol Bay Park, 3. Hoover
He said Hoover dropped down to three because it won't be ready by
July 1St and noted that we would go for Bristol Bay Park if we get
Raintree Park. However Mogle wanted the boards thoughts on the
priority list.
Rollins didn't want us to miss our opportunities to focus on something
for 2008. He noted Raintree is already in the grant cycle. He wanted
to look at the total costs between the two. He felt that we should apply
for a grant for the Bristol Bay Park because it's bigger. The area has a
larger density and there is a greater need in our area.
Mogle said that because we didn't know what's happening with
Raintree Park we should get conceptual plans together for Bristol Bay
Park. We're looking at July 1St so we need to get the plans together
now.
The Board agrees that they want a conceptual plan put together for
Bristol Bay Park and look at getting that into the 2008 grant cycle.
Blackberry Creek Dam Report
Laura Haake reported she spoke with the USACE (Army Corp). She
said she spoke with Joe Jordan and asked him if there were any water
shed reports. Joe said there were no agreements within the courts if
the dam should be removed at all. They are still in the process of
deciding if it should be removed or partially removed or if they should
put in a fish latter. They're still weighing all the options and have been
working on for eight years now, Haake said.
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Mr. Jordan said that they wanted to have a public meeting to get their
feelings on what should happen. The dam has been there since 1830
said Haake. Rollins stated that this is a good opportunity to get the
USACE informed on the publics opinion and recommended we host the
meeting.
New Business:
Cobb Park Playground Conceptual Plan
Laura Haake reported that they are going with a challenge course
theme such as a gladiator theme something where kids can challenge
themselves more.
Haake said that the space is 172 x 40 feet. It's not a large area and
currently there are two spring riders a twisty slide, swings and picnic
tables. She figured that they could fit swings at the property edges.
She noted that there is a big swale two or three feet deep that runs
across the park area and in development would have to be careful with
the swale. She noted if they filled in the swale they'd probably flood
the apartment complex that sits along the park.
Rollins felt that we could make some elevations in the lot to make it
look more appealing. He felt that more visual appeal could be adding
such as more planters sitting at different levels. Haake agreed with the
planters and said that she could work with the elevation in and around
the sitting area.
She noted the budget for the park is $45,000.00 which is not a whole
lot. She said that Game Time is interested in working with us in doing
another park. She noted they had an escape line that they were
looking at putting in. The construction plan is to install the equipment
with the community volunteers on July 26th. Scott felt that we could
get the old equipment out and ready for new equipment by then.
Game Time felt this would be a great challenge for them design wise.
YTEP Grant Cycle
Dave Mogle gave update on the ITEP. He noted that they opened their
grant program for a new cycle. The trial development program was
applied for by the city in 2005 but not granted because IDOT had not
signed off to cross 126. Mogle said we now have IDOT's approval and
were waiting for ComEd to sign off. Mogle noted that this had to be
done by May St" however the best part of it is we can use the same
verbiage used in the first grant cycle will be used this time around.
Laura Haake said that there was a good chance we could get this. She
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said we've done all the preliminary engineering for the intersections
and that was the biggest hurdle.
Utility Tractor Price Quotations &Ball Diamond Groomer Price
Quotations
Dave Mogle reported that Scott Sleezer put together a detailed
equipment item list. Mogle noted the attached three quotes and he
recommended that we go forward and pursue this. He stated that he
would clarify with Susan to see if it were in the capital budget. Mogle
wants to approve pending the budget clarification just so nothing gets
held up. He said this was in the current 2007/2008 capital budget. He
also explained why the money may not be there and it is because they
would have to review the carry over and mid year adjustments
because they may have impacted the total amount that they had.
However he noted if we waited to find out we may miss the state
purchase price and it's only good for about thirty more days.
Chris Rollins asked for a motion to approve the purchase of the utility
tractor and ball diamond groomer pending the available budget. The
motion was approved by roll call: Rollins-Yes; Koch-Yes; Horaz-Yes; &
Coveny-Yes
Reports:
Director Report
Dave Mogle noted that the first of April is the Park Day at the capital.
He stated that he and Sue and Scott were going down to attend the
IAPD. He said they were going to make a pitch for the OSLAD
Program. That night Mogle said he was going to the Legislatures
Reception to try to let them know that Yorkville is on top of things and
that we are in need of funds and how we can benefit from them.
Additional Business:
Future Meeting Schedule & Agenda Items
Mogle noted that the discussion of the community survey has been
moved to the next meeting because Sue Swithin was out this evening.
Ken Koch asked if Dave had been approached about a walk-a-thon.
Mogle said that we were not involved however the police department
was. The YYBSA is having their kids walking to take pledges and raise
money. Vickie felt it was good for the kids to do fund raisers rather
than ask their parents for money.
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Adjournment for Executive Session:
Chris Rollins asked for a motion to suspend the regular meeting and
enter into executive session at 9:40 pm. Deb Horaz made the motion
and Ken Koch seconded the motion. Roll Call: Rollins-Yes; Ken Koch-
Yes, Debbie Horaz-Yes & Vickie Coveny-Yes
Chris Rollins asked for a motion to adjourn the executive session and
reconvene the regular meeting at 10: 15 pm. Roll Call: Rollins-Yes; Ken
Koch-Yes, Debbie Horaz-Yes & Vickie Coveny-Yes
Approval of Minutes from Executive Session:
Chris Rollins asked for a motion to approve the release of the
Executive Session Minutes from 1/9/1992 and 1/9/1990. Deb Horaz
made the motion and Ken Koch seconded the motion. The motion was
unanimously approved by voice vote.
Rollins asked for a motion to keep the remaining minutes from
executive sessions: 09/13/2007; 9/27/2007; 10/11/2007; 11/8/2007;
11/29/2007; 12/13/2007; 1/10/2008; and 1/24/2008 under seal. Ken
Koch made the motion and Deb Horaz seconded the motion. The
motion was unanimously approved by voice vote.
Adjournment-
Chris Rollins asked for a motion to adjourn the regular session at
10:25. Ken made the motion and Deb seconded the motion. The
motion was unanimously approved by voice vote.
Next Meeting: April 10, 2008
Minutes Respectfully Submitted By:
Jamie Cheatham
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