Loading...
Park Board Minutes 2008 03-27-08 Yorkville Parks & Recreation Department APPROVED Administration & Recreation Office 201 W. Hydraulic Street Yorkville, IL 60560 630.553.4357 Park Board Agenda Thursday, March 27, 2008 7:00 p.m. - Park Board Meeting Administration & Recreation Office Call to order: Meeting was called to order by Chris Rollins at 7: 15 p.m. Roll Call: Chris Rollins-Yes; Ken Koch-Yes; Debbie Horaz-Yes; & Vickie Coveny-Yes Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation - Dave Mogle Park Planner - Laura Haake Kendall County Forest Preserve - Jason Petitt, Director Public Comment: None Presentations: Kendall County Forest Preserve - Jason Petitt, Director Hoover Facility Architectural Update Jason Petitt gives an update on what the Forest Preserve District is doing. He said they hired Whiten & Company which is an architectural firm that specializes in bringing in green designs. They went through most of the buildings and looked at the sewer and water system. The systems are old, Petitt said, and a lot of the buildings have a lot of problems with them however the sewer system is still in good condition. He said they would keep that along with the lagoon system. However he said that they would need to get repairs done on the pumps and the major concerns were the underground pipes because they were old. Jason stated that after the assessment of the buildings out on Hoover they started to think about what the buildings would look like. He showed some conceptual plans. He said that they would keep most of the existing buildings however the main building would get new siding, roofing, heating and electrical. He said they were leaning toward a 1 rustic look and looking into installing a rustic looking fireplace. They are focusing on making the buildings high efficiency made with recycled materials and looking into geothermal and solar options. He said the concepts plans from Whiten are very conceptual. Mr. Petitt said the buildings to the west is the bunk houses and they will be made into a resident buildings. Jason noted that they have a meeting April 10t" to go over the budget. They will have more details then. Mr. Petitt noted that they are looking at grants right now and mentioned the energy efficiency grant. Then they may put together an OSLAD grant for parking, signage and trails. He also noted they were working on laying out trails and what the uses for those trails would be and stated that they may have a chance for the OSLAD in 2009. Chris Rollins wanted to know how Mr. Petitt sees their process working for the Parks & Recreation. He wanted to know at what point the Parks & Recreation will get more actively involved. Mr. Petitt noted that Dave will be invited to their Forest Preserve Meetings and the City can attend as well. Rollins would like to know their mission, vision, and long range plans. Deb Horaz suggested they put that information on their website so citizens can easily find out what they are doing. Mr. Petitt said stated that there would be a quarterly newsletter put out to keep people updated on what is going on. Approval of Minutes: Minutes — Regular Park Board Meeting — March 13, 2008 Chris Rollins asked for a motion to approve the minutes. Ken Koch made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Rills Review: Cash Analysis & Bill List Ken Koch inquired about the legal expenses on page eight for $1,703.75. He wanted to know what the expenses were for. Mogle said the bill comes from the whole City. He said he'd get the break down for the next meeting. Chris Rollins raised a question on the Money Market Account. He wanted to know why the balances were declining in value and wanted to know if we were spending out of the account. Mogle said he would 2 find out why it took a dip but he felt it was due to tax receipts and money in turn was transferred out. Chris Rollins asked for a motion to approve the cash analysis and bills list as submitted with the acceptations of Mogle giving explanations on the fluctuating balance on the Money Market Account and getting a legal fees break down. Koch made the motion and Horaz seconded the motion. The motion was approved by roll call: Rollins-Yes; Koch-Yes; Horaz-Yes; & Coveny-Yes Old Business: 2008 OSLA® Projects Dave Mogle passed out a memo, based on the last meeting he had with the board, of a list of recommended priorities for OSLAD projects. He noted that he broke it up into two parts: Park Development and Land Acquisition. Under the park development he stated in order of importance: 1. Raintree Park B, 2. Bristol Bay Park, 3. Hoover He said Hoover dropped down to three because it won't be ready by July 1St and noted that we would go for Bristol Bay Park if we get Raintree Park. However Mogle wanted the boards thoughts on the priority list. Rollins didn't want us to miss our opportunities to focus on something for 2008. He noted Raintree is already in the grant cycle. He wanted to look at the total costs between the two. He felt that we should apply for a grant for the Bristol Bay Park because it's bigger. The area has a larger density and there is a greater need in our area. Mogle said that because we didn't know what's happening with Raintree Park we should get conceptual plans together for Bristol Bay Park. We're looking at July 1St so we need to get the plans together now. The Board agrees that they want a conceptual plan put together for Bristol Bay Park and look at getting that into the 2008 grant cycle. Blackberry Creek Dam Report Laura Haake reported she spoke with the USACE (Army Corp). She said she spoke with Joe Jordan and asked him if there were any water shed reports. Joe said there were no agreements within the courts if the dam should be removed at all. They are still in the process of deciding if it should be removed or partially removed or if they should put in a fish latter. They're still weighing all the options and have been working on for eight years now, Haake said. 3 Mr. Jordan said that they wanted to have a public meeting to get their feelings on what should happen. The dam has been there since 1830 said Haake. Rollins stated that this is a good opportunity to get the USACE informed on the publics opinion and recommended we host the meeting. New Business: Cobb Park Playground Conceptual Plan Laura Haake reported that they are going with a challenge course theme such as a gladiator theme something where kids can challenge themselves more. Haake said that the space is 172 x 40 feet. It's not a large area and currently there are two spring riders a twisty slide, swings and picnic tables. She figured that they could fit swings at the property edges. She noted that there is a big swale two or three feet deep that runs across the park area and in development would have to be careful with the swale. She noted if they filled in the swale they'd probably flood the apartment complex that sits along the park. Rollins felt that we could make some elevations in the lot to make it look more appealing. He felt that more visual appeal could be adding such as more planters sitting at different levels. Haake agreed with the planters and said that she could work with the elevation in and around the sitting area. She noted the budget for the park is $45,000.00 which is not a whole lot. She said that Game Time is interested in working with us in doing another park. She noted they had an escape line that they were looking at putting in. The construction plan is to install the equipment with the community volunteers on July 26th. Scott felt that we could get the old equipment out and ready for new equipment by then. Game Time felt this would be a great challenge for them design wise. YTEP Grant Cycle Dave Mogle gave update on the ITEP. He noted that they opened their grant program for a new cycle. The trial development program was applied for by the city in 2005 but not granted because IDOT had not signed off to cross 126. Mogle said we now have IDOT's approval and were waiting for ComEd to sign off. Mogle noted that this had to be done by May St" however the best part of it is we can use the same verbiage used in the first grant cycle will be used this time around. Laura Haake said that there was a good chance we could get this. She 4 said we've done all the preliminary engineering for the intersections and that was the biggest hurdle. Utility Tractor Price Quotations &Ball Diamond Groomer Price Quotations Dave Mogle reported that Scott Sleezer put together a detailed equipment item list. Mogle noted the attached three quotes and he recommended that we go forward and pursue this. He stated that he would clarify with Susan to see if it were in the capital budget. Mogle wants to approve pending the budget clarification just so nothing gets held up. He said this was in the current 2007/2008 capital budget. He also explained why the money may not be there and it is because they would have to review the carry over and mid year adjustments because they may have impacted the total amount that they had. However he noted if we waited to find out we may miss the state purchase price and it's only good for about thirty more days. Chris Rollins asked for a motion to approve the purchase of the utility tractor and ball diamond groomer pending the available budget. The motion was approved by roll call: Rollins-Yes; Koch-Yes; Horaz-Yes; & Coveny-Yes Reports: Director Report Dave Mogle noted that the first of April is the Park Day at the capital. He stated that he and Sue and Scott were going down to attend the IAPD. He said they were going to make a pitch for the OSLAD Program. That night Mogle said he was going to the Legislatures Reception to try to let them know that Yorkville is on top of things and that we are in need of funds and how we can benefit from them. Additional Business: Future Meeting Schedule & Agenda Items Mogle noted that the discussion of the community survey has been moved to the next meeting because Sue Swithin was out this evening. Ken Koch asked if Dave had been approached about a walk-a-thon. Mogle said that we were not involved however the police department was. The YYBSA is having their kids walking to take pledges and raise money. Vickie felt it was good for the kids to do fund raisers rather than ask their parents for money. 5 Adjournment for Executive Session: Chris Rollins asked for a motion to suspend the regular meeting and enter into executive session at 9:40 pm. Deb Horaz made the motion and Ken Koch seconded the motion. Roll Call: Rollins-Yes; Ken Koch- Yes, Debbie Horaz-Yes & Vickie Coveny-Yes Chris Rollins asked for a motion to adjourn the executive session and reconvene the regular meeting at 10: 15 pm. Roll Call: Rollins-Yes; Ken Koch-Yes, Debbie Horaz-Yes & Vickie Coveny-Yes Approval of Minutes from Executive Session: Chris Rollins asked for a motion to approve the release of the Executive Session Minutes from 1/9/1992 and 1/9/1990. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Rollins asked for a motion to keep the remaining minutes from executive sessions: 09/13/2007; 9/27/2007; 10/11/2007; 11/8/2007; 11/29/2007; 12/13/2007; 1/10/2008; and 1/24/2008 under seal. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was unanimously approved by voice vote. Adjournment- Chris Rollins asked for a motion to adjourn the regular session at 10:25. Ken made the motion and Deb seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: April 10, 2008 Minutes Respectfully Submitted By: Jamie Cheatham 6