Park Board Minutes 2008 05-08-08 Yorkville Parks & Recreation Department AFMOVEI
Administration & Recreation Office
201 W. Hydraulic Street Yorkville, IL 60560 630.553.4357
Park Board Agenda
Thursday, May 8, 2008
7:00 p.m. - Park Board Meeting
Administration & Recreation Office
Call to order: Meeting was called to order by Ken Koch at 7:07p.m.
Roll Call: Ken Koch-Yes; Debbie Horaz-Yes; Sedgwick-Yes; &Vickie Coveny-
Yes
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Garry Golinski, Ward 2 Alderman,
Superintendent of Parks - Scott Sleezer
Director of Parks and Recreation - Dave Mogle
Park Planner - Laura Haake
Public Comment:
None
Presentations:
Mr. Bob Pilmer announced that he attended either this evening the
Administration Committee Meeting with Dave Mogle and they discussed Park
Districts versus Park Boards. Mr. Pilmer shared that there were a group of
people looking at getting a core committee of people, that might be willing to
investigate how we would go about becoming a Park District and what steps
would be necessary. Mr. Pilmer said that they would look at a district in
Yorkville or expanding outside of Yorkville for example to Plano where they
don't have a park district. He said they would also look at annexation into
other communities' park districts. He stated that he didn't believe it was a
situation of having a Park Districts or Park Boards and that would eventually
be left up to the City. He also said that it is in the preliminary process and
discussions. He noted that this has not come up or become the reaction of
the purchase of Club 47.
Ken Koch stated that a district would benefit us and that this discussion has
come up a few times. He believed that we should at least include school
boundaries and include Plano however it would have to go to referendum. He
felt that we might have to lower some other taxes. Mr. Pilmer said that we
would have to have the communities support on this. He said that they were
looking at and going to talk to other communities. They would have to have
community meetings and educating the public will be huge. Koch agreed
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because most people in the community already believe they have a park
district. Horaz stated the community is going to want to know what the
difference between the two are and what are the benefits are going to be.
The committee was in favor on getting some research done to look at what it
would take. Mr. Pilmer said that he would keep Mogle informed on what they
are doing as far as research and when they have meetings and forums.
Approval of Minutes:
Minutes — Regular Park Board Meeting — April 24th, 2008
Ken Koch asked for a motion to approve the minutes of April 24ths meeting.
Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The
motion was unanimously approved by voice vote.
Bills Review:
Cash Analysis & Bill List
Ken Koch brought up the attorney bill again and he asked Mogle about the
amount. Mogle said that they were over this year's budget however he said
he felt comfortable about the money for attorney fees in next year's budget.
Deb Horaz said she wanted to see more legal opinion documented and the
board agreed. Ken Koch asked for a motion to approve the cash analysis and
bills list as submitted. Kelly Sedgwick made the motion and Deb Horaz
seconded the motion. The motion was approved by roll call: Koch-Yes;
Sedgwick; Horaz-Yes; & Coveny-Yes
Old Business:
Community Survey Review
Laura Haake stated the biggest thing that the survey said way that the
citizens of Yorkville really wanted more trails. Trails, indoor pool and fitness
center were on the top of the list Mogle said. He also noted that in the last
five years the want for trails has really increased and taken the top of the
survey as far as request from the community went. Haake also felt the
request for so many trails were due partly to the lack of sidewalks. Sleezer
mentioned that the trails were a work in progress and that they are waiting
on a lot of development to happen.
Mogle also noted that the survey was an addendum to our Master Plan.
Park Naming Request
Scott Sleezer addresses the Heartland Circle Development Park naming
request. Sleezer said that the Junior Women's Club would like to adopt the
park and establish an ongoing service and financial commitment to the park.
Sleezer said that they would take part in park improvements each year. He
noted that he would keep the board informed on what projects they would be
doing.
Dave Mogle stated that they would be adopting this park for the long haul
and they would be working with them on yearly projects.
Ken Koch asked for a motion for those in favor in naming this park Junior
Women's Club and having Dave take to City Council. The motion was
unanimously approved by voice vote.
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Fiscal Year 08109 Budget
Dave Mogle noted that there were three things that really impacted the
budget after much effort we were able to come away with. The first thing he
said was we were able to add one full time employee. No other department
was able to add a full time employee however we Mogle said that they
reworked the budget so they could add a maintenance person. Secondly
Mogle noted was that the Recreation Manager position was approved. Thirdly
he said if you look on the third page of the revenues second to the last
number the transfer from the general the 1.24 million has been in effect
since the beginning of March. We were able to make changes in the budget
without changing that number. He said we couldn't change that number and
we remained up 6% in revenues, which is good. Mogle said that Scott and
Sue stay on top of their budget and he is very proud of them for doing a
good job.
Dave Mogle also noted that Club will have its own budget lines. Information
regarding the Club may show up twice in the budget because of this however
at any given time we will be able to see how Club is doing.
Rec Center Update
Dave Mogle stated that they are working on getting the rental unit ready so
we can turn the pre-school over to it. He is also getting a punch list together
on what needs to be patched up on the building such as the pool area.
He noted that the board approved the software update. He said we were
going to use the photo-ID software they have now and that would knock off
about three thousand dollars of the purchase price.
He also stated that we would have a grand opening in the fall and that would
be after all the improvements were done.
New Business:
Park District Formation Discussion - Previous discussions with Bob
Pilmer earlier in the meeting.
Board briefly discusses what it would take to get on referendum and getting
a board of commissions. Deb Horaz noted that this will take several years
and it'll have to go before a judge to discuss boundaries. It is in a very
preliminary state right now.
Park Memorial Proposal
Dave Mogle discussed with Mayor Burd about putting a memorial for the
Plocher family in Town Square Park. He asked the board if they were in favor
of setting up a memorial fund for the family. He noted that it would be
audited and scrutinized very closely. After some discussion the board felt it
would be better if the family should set up the fund however they gave ideas
of possibly a fountain for kids to run through that would be wheelchair
accessible or to put up a living wall with plants. Ken Koch said that he was
open to the possibilities and getting some research on it.
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Whispering Meadows Park Storm Sewer Project
Dave Mogle said this needs approval. Bid results would be made available by
staff on a necessary storm sewer installation in the park, which is currently
under construction. Staff would be recommending the lowest responsible bid
and the City would be reimbursing for half.
Ken Koch asked for a motion to award a contract to superior for excavating
LLC for the construction of Whispering Meadow Park Storm Sewer in the
amount of $44,206.45. Vickie made the motion and Sedgwick seconded the
motion. The motion was approved by roll call: Koch-Yes; Sedgwick-Yes;
Horaz-Yes; & Coveny-Yes
Reports:
Directors Report
1. OSLAD Grant
Dave Mogle said that we got the grant and there was a press release.
Everyone was very happy about that he said.
2. Athletic Field Scheduling
Dave Mogle stated that the staff ran into a situation and that from here
on out one guy will be the master scheduler and that person would be Tim
Evans with Sue Swithin as his back up. Tim will have to check with Scott
to see if fields are playable. Sleezer said that it is difficult to make
schedule changes and that he needs 24 to 48 hours to reschedule games
unless it is a tournament weekend. He mentioned that Tim is doing a
great job and he was lucky to have him on the staff.
Ken Koch would like to see fields being played especially if they're sitting
empty. Mogle said that they do have to know if teams are using other
fields other than what they were scheduled for.
3. HOOVER
Dave Mogle stated that he and Laura met with Jason Petitt and talked
about the agreement. He said that Jason thought there was too much in
the active area and it takes away the national passive park area. Mogle
said that if we don't have what we want on the plan now we might not get
in it down the road.
Jason would like to see us move our layout around in the southwest area
where people would be driving in. He wanted that to remain a passive
area. Also Jason felt that the lights were too close to the camping area.
Mogle said that he wanted to leave the lights in as an option for some
time down the road.
Sleezer said that we don't need anyone telling us where our stuff has to
go. It's our 80 acres he said we should be able to do with it what we want
and that we have a handle on it.
Mogle said that he was going to go to Jason and tell him that we don't
want to drop anything out of our plan. He wants him to know however
that we are willing to work with him and that we are looking at many
years on getting some of the amenities into the park. He said he wants to
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try and avoid redoing the plan however he was willing to if it meant
showing we were willing to work with them.
Additional Business:
Youth Optimist Club
Dave Mogle noted that the Youth Optimist Club has paid the reservation
amount of $250 and a deposit amount of $100 and they were going to go in
front of the City Council and ask for a sponsorship, which means they would
be asking for a refund on the reservation amount.
He stated that City Council wants us to work with the Optimist Club and see
it grown. He said unless the City is sponsoring the events these groups, as
noble as they are, they should be paying something to the City to offset their
expenses.
He said that they are not asking yet for a sponsorship but it may be coming.
This is just information only.
Stone Fire
Dave Mogle mentioned that at the Administration Park Board Meeting that
they recommended we deny the festival Stone Fire Restaurant wanted to
hold. He said that they would be rewriting the policy on festivals because
there were huge holes in it.
Adjournment for Executive Session:
Ken Koch asked for a motion to suspend the regular meeting and enter into
executive session at 10:11 pm. Vickie made the motion and Kelly seconded
the motion. Roll Call: Ken Koch-Yes, Debbie Horaz-Yes & Vickie Coveny-Yes
Ken Koch asked for a motion to adjourn the executive session and reconvene
the regular meeting at 10:30 pm. Roll Call: Ken Koch-Yes, Debbie Horaz-Yes
& Vickie Coveny-Yes
Adjournment:
Ken Koch asked for a motion to adjourn the regular session at 10:25. Ken
made the motion and Deb seconded the motion. The motion was
unanimously approved by voice vote.
Next Meeting: May 22nd, 2008
Minutes Respectfully Submitted By:
Jamie Cheatham
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