Park Board Minutes 2008 08-14-08 AFROVED
Yorkville Parks & Recreation Department
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Agenda
Thursday, August 14, 2008
7:00 p.m. - Park Board Meeting
Administration and Recreation Office
REVISED AGENDA: 8/12/08
Call to Order: Ken Koch called the meeting to order at 7: 10 pm
Roll Call: Ken Koch-Yes, Kelly Sedgwick-Yes, Vickie Coveny-Yes and Garrick
Gillette-Yes
Introduction of City Officials and Staff:
Director of Parks and Recreation - David Mogle
Introduction of Guests:
Lauren Free - Kendall County Record
Ron Walker - Owner of Club 47
Public Comment:
None
Presentations:
Ron Walker presented the roofing bids he received to the Board. See Old
Business, REC Center Roof Repair Quote section.
Approval of Minutes:
Minutes -Park Board Special Meeting - July 30, 2008*
(Held due to July 24 regular meeting cancellation for lack of quorum)
Vickie Coveny noted on page two, third paragraph down, second sentence
the word add needed to be taken out. Ken Koch asked for a motion to
approve the July 30`h minutes pending the amendment. Kelly Sedgwick
made the motion and Vickie Coveny seconded the motion. The motion was
unanimously approved by voice vote.
Bills Review:
Cash Analysis* & Bill List*
Ken Koch asked for a motion to approve the Cash Analysis and Bills List. With
no questions raised Vickie Coveny made the motion and Garrick Gillette
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seconded the motion. The motion was approved by roll call vote: Ken Koch-
Yes; Vickie Coveny-Yes; Kelly Sedgwick-Yes; and Garrick Gillette-Yes
Old Business:
Fox Hills Disc Golf Report and Policy Proposal*
Dave Mogle wanted to table this until the August 26th City Council meeting.
However he reported that they moved the two tees on the disc golf course.
They moved one tee from Mr. Ralston's property by 65 feet and moved the
basket 100 feet north. He believed that the staff did their due diligence to
resolve the issues Mr. Ralston had.
He also noted that Mr. Ralston had called the police due to persons drinking
on the course and there have been beer cans found in the trash. Mogle said it
would be a matter of days before they get the sign of rules up.
He also noted that other residents seemed happy with the move of hole
number one which was moved fifty feet off the property line which is buffered
by vegetation too.
Mogle said that he would bring the revised policy the next Park Board
meeting.
REC Center Capital Improvement Quote — Flooring*
Dave Mogle reported this was just a follow up. He said that Sue had sent out
emails on the new quotes for the flooring and she had to make a move to
purchase the flooring. Mogle said it was coming back to the Board so they
could officially approve it. He said they went with the commercial grade
carpet rather then the more expensive carpet tiles per Park Board
recommendations to save money; noting however the carpet tiles would be
going into the locker rooms because of the wear and tear in that area.
Ken asked for a motion for the agreement to take the money out of the
escrow account for the new carpeting. Kelly made the motion and Garrick
seconded the motion. The motion was unanimously approved by voice vote.
REC Center Roof Repair Quote
Ron Walker stated that he had an obligation to repair the roof per the lease
agreement. He shared with the Board the estimates he received for the roof
repair. He suggested going with the estimate for $67,554 with K & H
Enterprises. The warranty was ten years on installation and twelve years on
the material with annual roof inspections. He said there would be a
rubberized coating on the roof therefore there would be fewer leaks through
the roof.
He also stated that the benefits from the new roof would lower the heating
costs by up to 50% and that would totally about $47,000 a year in electric
costs. He said he could replace the whole roof or repair the leaks as they
occur however it would be hard to find all those leaks.
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He said the City had to agree to the roof repairs because the cost of the
repairs would be added to the purchase price of the club in the end, per the
lease agreement, and that's why he brought it to the Board. The board felt
that they should get it done as soon as possible so the inside improvements
could be done. Also they wanted it to be done as soon as possible because
there is only so much time before it gets too cold to make the repairs.
Dave Mogle said this is informational and he'd take it onto the Mayor and
Council Members. The motion was unanimously approved by voice vote for
Ron to go ahead and get the roof repaired through K & H Enterprises.
Hoover Agreement Update
Dave Mogle said that the Mayor read the letter from the City Attorney. He
said Eric Weiss did emphasize we did have an agreement here. He felt that
the agreement should be honored with discussion between boards so they
could work together with some understanding that both sides would have to
give and take. Dave said that the Forest Preserve Board wanted to meet
again and resolve the issues. The City expects action to be taken within
thirty days from now.
Vickie felt that there were some people that still don't want to work with us.
Kelly said that Kay Hatchter should stand up and say to the Forest Preserve
Board, "listen we made an agreement and we need to stick to it no matter
how you feel." Ken thought that now the attorney does know what's going
on this should be getting resolved. Mogle said that there would be more to
come.
New Business:
Proposed Action Plan for Open Space Acquisition
Dave Mogle said this is a draft that they would like to take to City Council on
August 26`h. He said he submitted Rollins points concerning open space
acquisition and said that this could be an establishment of a policy for open
space acquisition. He felt he could send the action plan through at this level
and take Park Boards feelings on it to City Council and the next step would
be the formation of a policy. Mogle said he'd like to the action plan back to
Bart and take it onto City Council for consent agenda for an action plan. The
Board gave a unanimous approval to take to the City Council
FY 08109 Revisions
Mogle said that the City is looking at some budget shortages. They are
proposing some areas that could be dropped from budgets be dropped. He
said he and Sue have looked at Parks & Recreation to see what they could
lower or cut out. They looked at all of the accounts focusing on cutting fixed
costs that wouldn't affect their revenues. Mogle said that this is just
informational at this time and would know more by the next meeting.
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Lightning Detection at Parks
Mogle said the police department had funds to increase lightening detection
equipment.
Mogle sent a letter to the Chief of Police of areas that would be good areas
for the lighting detectors. Stepping Stones Park/Grand Reserve School was at
the top of Mogle's priority list with Bridge Park second on the list.
Kelly wanted to know how far out the lightening detectors read. He felt that
we should put them at the quadrants of the City and put one at the
northwest center and southwest center of the City.
The Chief of Police is asking for help in paying for installation.
Moser Property/Coriands Agreement Extension
Mogle said at this point it is only informational. He said that this is a
reminder that there are 90 acres of land near the Blackberry Creek, which
is the area behind Bridge dedicated to the City. He said we don't want to
take ownership because then we don't have the ability to use it as land
match. The last two years we've paid Corlands $10,000 per year to hold
it. Corlands is willing to renew it at a lower cost because we've paid for all
their costs therefore they can afford to lower our rate.
Renorts•
Director Report
1. Mogle mentioned the ribbon cutting of the Golden Spike Point, a dedication
ceremony for a bike trail. He said it was the celebration of the two
communities coming together via the trail joining Yorkville and Oswego.
2. Mogle noted that the building of Cobb Park was represented real well. Most
people there to help out were volunteers and staff. He said the children in
the community sent thank you letters to the staff. It was very well received.
Recreation Report
Mogle said Sue took some well-deserved days off and therefore Tim Evans
put together the recreation report. The Board reviewed the report and no
questions were raised.
Additional Business:
Code Blue Program
Mogle said that basically they met with the sales people representing the
Code Blue Program and they gave a demonstration of the emergency phone
system that stands 7 to 8 feet tall and how it worked. He said they met at
River Front and decided where it would by the dam it would go. He noted
that Debbie Horaz is working on the code blue program.
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Future Meeting Schedule & Agenda Items:
None
Adjournment For Executive Session:
Ken Koch asked for a motion to suspend the regular session at 8:55 pm
and enter into Executive Session. Kelly made the motion and Vickie
seconded the motion.
Adjournment
Ken Koch asked for a motion to end the executive session and reconvene
back into regular session meeting at 9:15 pm. Kelly Sedgwick made the
motion and Garrick Gillette seconded the motion. The motion was
unanimously approved by voice vote.
Ken Koch then asked to adjourn the regular session at 9:15 pm. Kelly
made the motion and Garrick seconded the motion.
Next meeting: August 28, 2008
Minutes Respectfully Submitted By:
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Jamie Cheatham
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