Loading...
Park Board Minutes 2008 09-25-08 aPT FED Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, September 25, 2008 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Ken Koch called the meeting to order at 7:35 pm. Roll Call: Ken Koch-Yes, Debbie Horaz-yes, Kelly Sedgwick-Yes, Vickie Coveny (arrived at 7:40 pm) & Garrick Gillette-Yes Introduction of Guests. City Officials and Staff: Director of Parks and Recreation — David Mogle Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer— Laura Haake Guest: Tony Scott - Record Public Comment: None Presentations: None Approval of Minutes: Minutes— Regular Park Board Meeting— September 11, 2008 Deb Horaz questioned the estimate amount on page two for the aluminum drop panels for the Rec Center. Sue said that the $35,000 was an estimate for the panels at a high end and that it wasn't an error. Ken Koch asked for a motion to approve the regular park board meeting minutes of September 11, 2008. Deb made the motion and Kelly seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Cash Analysis*& Bill List* Ken asked about the ComEd bills on page two. He wanted to know if it was Hometown Days electric bill? Sue said it was the electricity for the Rec Center. Ken wanted to know if the electricity was budgeted and Sue said it was. With no other questions or concerns Ken asked for a motion to approve the cash analysis and bills list. Kelly made the motion to approve and Garrett seconded the motion. The motion was approved by roll call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, Vickie Coveny-Yes & Garrick Gillette-Yes Old Business: REC Center Capital Improvement Quotes Dave Mogle said there were no quotes to approve tonight. 1 Sue passed out an updated list of improvements coming out of the escrow fund account. She said everything had been paid for and the work had been completed other than the pool ceiling for$27,123.86. The aluminum ceiling is pending right now she said. Sue also stated that the signs for the building were being fabricated and they'd be getting them up soon. Park and Recreation Master Plan* Dave Mogle said that they've been working on the Master Plan for over a year now. Laura mentioned the memo, in the front of the three ring binders that were passed out to the board, stating to bring it back to the Oct. 91h meeting. She asked the board to go through the Master Plan binders and make notes on what they wanted to talk about. Laura said the final draft would be taken to the City Council. Discussion on Public Act 0950032 Mogle said this act involved current law pertaining to persons who are on the State's Sex Offender List and Deb Horaz brought up whether these individuals could be in parks. Deb said she talked to Eric Wiese and he went over the law with her and noted it is a very delicate situation because the legislation keeps changing. Mogle said Wiese was emphatic about the fact they could not be in parks but he said case law is a little more complex. Deb wanted to keep pictures of the sex offenders in Yorkville on file for staff so they were aware of whom they are. She would ultimately like to have safe-zones for children in the parks. Ken Koch mentioned that the staff does conduct background checks on anyone who wants to be a coach and that there were procedures in place to protect children. Dave said he'd bring it up to the public safety committee to get their feedback on this. He said he'd like to explore it a little more. Hometown Days Volunteers Dave Mogle said there was an article in the Record about volunteers being turned away at Hometown Days. He said he talked to Tim and Lisa and they were concerned about it being blown out of proportion. He said there was some minor confusion and no one was turned away or sent home and that was the main point of his memo. Mogle said bottom line the staff did a tremendous job and he was very proud of them. YYBSA Agreement Discussion for 2009 Mogle said that they have a meeting scheduled tomorrow with the new president of the YYBSA. The main issue is that by the 301h of September we had to alert the YYBSA of a mainenance fee. New Business: School/Park Meeting & Park Board Representative* Dave Mogle said they needed to appoint a member of the board to the School/Park Ad Hoc Committee. He said there would be an agenda on the 301h and there would be four meetings a year held at 4:00 pm. Mogle felt it was very important to have a park board member on the committee. Vickie said she could attend the meeting on the 30th with Deb as an alternate. Deb said she would have to get herself informed on the scheduling before she attended any meetings. 2 West Hydraulic St. Park Parking Mogle said that Alderman Plocher had brought up the issue of consideration for establishing a no parking zone on the north side of Hydraulic Street along the park that is west of the Park and Recreation offices. Mogle said Joe Wywrot requested no parking because cars parking along the north side between Morgan and State Street have been rutting up the parkway. Scott Sleezer said it would be nice to have no parking signs. Mogle would like a consensus with the support of putting up no parking signs. All board members approved except Vickie. She said she signs are not natural and doesn't want to see any more signs. Sleezer said we could add them to signs already up without adding more posts. She was in agreement to Scott's proposal. Grant History Report Mogle said he had been asked to create a history of grant reports/projects since 2003. Mogle briefly went over the report and noted this was informational only. Riverfront Park Memorial(s) Mogle asked the Park Board to think about the recent tragedies at River Front Park and the memorials that had been placed at the dam. Mogle wanted to know how the board felt how the city could honor those who lost their lives. He said there were no hindrances from the memorials to maintenance but in the near future due to the construction those memorials would be removed or moved. Mogle asked if the board if they'd like to do something to honor all victims. Scott said they need to focus on the here and now. He said we shouldn't limit the memorial to those who just lost their lives by the dam but to those who have lost their lives in the Fox River. Mogle wanted the Park Board to think about a solution that would be permanent and would honor who all those who the crosses were honoring. The board agreed that they should get something down there before the crosses were removed for construction and figure out a more permanent solution later. Garrick said we should recognize the importance of the reason why people place those crosses. Kelly felt that they should research what other communities had done to help them decide what they would allow as far as placing memorials in parks. Reports: Director Report Mogle said the City Council has asked for the board to discuss cutting back on compensatory time. They recommended that the compensatory time be caped to 80 hours. Mogle said the compensatory time affects public works and parks. He stated that in November there would be a decision made to find out if they could go to 80 hours. Mogle said he'd bring this back in October with more information. Ken said that it would be an exchange in the employee handbook. Any hours of forty hours a week are time and a half or time and a half comp time. Scott said the compensatory time gives their staff flexibility and gets them to work overtime. Taking it away he said would cause some hardships. 3 Parks Report Scott Sleezer went over his memo and what went on in August. He said he and Laura attended the ILCA field days at Ball Seed in West Chicago. He said this was a great place to get new ideas for the parks and to see what 's new in the world of horticulture. Bridge Park Material Storage Sleezer said storage was put at Bridge Park to store turface since it was used so much out there and it would eliminate a lot of man power to haul it from the it's previous storage. REC Center Membership Update Sue Swithin came up with some membership numbers that had been entered into the Rec Trac software as of July 7, 2008. She said that 60 to 70% of new members were buying the premiere package rather than the basic package. She noted the employees there do a great job selling the club. Mogle gave an update on the roof; he said the repairs were starting on the 6'" of October. They need seven days of 40 degree weather or above without rain for the repairs to be made. He said Ron was waiting on some materials as well. He needed to replace two down spouts before the roof could be done. Additional Business: 1. Mogle passed out a copy of the last revised version of the lease agreement with the Forest Preserve District. Ken said the board needed to make the changes that they wanted and get back to Dave. He said this is our change to make the changes we want. 2. Mogle noted said that Rollins had served on the board for ten years now. The IEPD puts out a ten-year reward and he wanted to publicly reward Rollins. Mogle showed the board the plaque. Mogle would like to recognize Rollins at City Council and have the Mayor award it to him. 3. Deb Horaz said the Sperling Foundation had given the City and the Riverfront Parks a Code Blue Emergency Distress Unit with and ADE Unit option. The only thing it needs is a defibrillator and that cost is $10,000. Deb hoped we could get that donated because of the large expense. Finally she noted that it would take two to three weeks to get the unit. Executive Session: Mogle stated there was no need for an executive session tonight. Adiournment: Meeting adjourned at 9:15 pm Garrick 4 Vickie Next meeting: October 9, 2008 "Items needing Board approval or recommendation Minutes Respectfully Submitted by: Jamie Cheatham 4