Public Works Committee Minutes 2008 12-16-08 APPROVED 1/20/09
Public Works Committee
December 16, 2008
Attendees:
Alderman Robyn Sutcliff Alderman Robert Allen
Alderman Joe Plocher Alderman Joe Besco
Brendan McLaughlin, City Administrator Joe Wywrot, City Engineer
Bart Olson, Asst. City Administrator Eric Dhuse, Director of Public Works
The meeting was called to order at 6 PM by Alderman Besco.
Presentations: None
Minutes for Approval: The November 18, 2008 minutes were approved as corrected.
Items Recommended for Consent Agenda:
1. P 2008-151 Nicor Facility—Grants of Easement
2. P 2008-152 Hampton Inn—Plats of Easement
3. PW 2008-153 Windrose Medical Property— Sidewalk Easement
4. PW 2008-154 Kendall Marketplace (IDOT Highway Permit 43 — 10399-07) Bond
Reduction 41
5. PW 2008-155 Kendal Marketplace—Earthwork LOC Expiration
6. PW 2008-156 Fox Hill Unit 7—Letter of credit reduction 44
7. P 2008-157 Provena-Dreyer Medical Facility—Final Acceptance
Alderman Allen had questions on three items: 1)He was concerned that Nicor's paperwork had,
at one time, been misplaced at city hall. Mr. Wywrot explained that the paperwork had come up
missing when the gap in city attorney duties occurred. Mr. Wywrot assured Mr. Allen that the
clerk's office is very organized.; 2) Joe Wywrot informed Alderman Allen that the Hampton Inn
site and building plans have been approved, and that photometrics would be approved soon;
3)Windrose sidewalk will be completed after the signal at Rt. 34 and Game Farm is completed.
The property is solely for use of constructing and maintaining the sidewalk.
New Business
1. PW 2008-158 Water Dept. Sept. 08 report
2. PW 2008-159 Water Dept. Oct. 08 report
Mr. Dhuse said that water usage is slowing down as the weather becomes colder, and that the
city has experienced two water main breaks. Losses were at 600,000 and 300,000 for the breaks.
Mr. Dhuse said the downtown area pressure was higher than normal this summer but that blow
off pressure valves were in place.
3. PW 2008-160 Leaf pickup summary.
Mr. Dhuse said he would like more advertising next year in the Record and on WSPY for
awareness and education. The leaf pick up message is too long for use of the police department
portable sign. This information item will be added to the administrator's weekly report.
4. PW2008-161 Revision to UCOY Water ordinance
This item is being tabled. Mr. Dhuse stated there are additional changes that need to be made,
after Susan Mika's and Judy Dyon. It will be discussed at a future public works meeting.
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Old Business:
1. PW 2008-147 Game Farm/Somonauk St. —Addn. Ph. 2 Engineering
This was initially reported in November, and is ready for compensation of right of way,
easements, and revised areas on the plat of highway in preparing legal documentation to enter
negotiations for purchasing the easement properties. Smith Engineering originally identified
some of the easement property, now not needed by the city. The $60,000 original request is now
for about$36,400. Funding is through MFT, and ''/2 would be federally funded, which will be
available in 2010, so this process should begin now. This will be a joint agreement through the
Kane Kendall Co. of Mayors. This will go to the city council for further discussion.
2. PW 2008-94 Quiet Zone Engineering Services Agreement—
This was presented to the committee 6 months ago when a resident brought it to the committee's
attention. Gr. Reserve has not built out additional units, nor is there money in the budget for
engineering the contract,the application, design, or construction of the improvements. Mr. Olson
is asking the committee if they should start the contract prior to the developer building the
crossing at Mill/Kennedy Roads. The city could begin improvements, only to find that the
developer needed further upgrades to be approved by federal quiet zone guidelines. The council
members are not opposed to the quiet zone,but at this time do not feel it in the city's best interest
to move forward with spending. The council members will be willing to visit with the resident
regarding this matter, should the resident wish to attend the next public works meeting. If not, the
item will come back to this committee in 6 months.
3. PW 2007-108 In Town Road Program—Update
Alderman Besco asked this be brought to the attention of committee, because it is a program of
utmost importance. He would like to see ongoing solutions, phasing mentioned on the
administrator's weekly, as the budget proposals for next year begin. The original in-town
program started in 2003, 1St phase was build in 2005, and second phase was build in 2007.
Additional Business:
Alderman Allen questioned if the revolving loan program would be available for any programs.
City Administrator McLaughlin will find out additional information.
The Beecher Road Bridge was mentioned by Alderman Allen. In particular,this new bridge
would be another access through the area, and give greater accessibility to the new hospital and
county buildings. The city needs a corridor study as the first step in the process of obtaining any
funding for this project. Further discussion will continue on this next month.
There are a minimal amount of chip sealed roads in Yorkville. Most are paved with asphalt.
There will be areas proposed for this process on the next budget, because they are more cost
effective.
The meeting was adjourned at 6:50 PM
Minutes submitted by Annette Williams
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