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City Council Agenda 2007 11-13-07 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS Immediately Following Committee of the Whole Tuesday, November 13, 2007 Call to Order : Pledge of Allegiance : Roll Call by Clerk : WARD I WARD II WARD III WARD IV Jason Leslie Gary Golinski Marty Munns Joe Besco Wally Werderich Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum : Introduction of Guests : Amendments to Agenda : Committee Meeting Dates : Public Works Committee Meeting: 7:00 p.m., December 4, 2007 City Hall Conference Room Economic Development Committee: 7:00 p.m., November 20, 2007 City Hall Council Chambers Administration Committee Meeting: 7:00 p.m., December 4, 2007 City Hall Council Chambers Public Safety Committee Meeting: 6:00 p.m., November 20, 2007 City Hall Conference Room Presentations: None City Council Meeting Agenda November 13, 2007 Page 2 Public Hearings: None Citizen Comments : Consent Agenda: 1.ADM 2007-88 Monthly Treasurer’s Report for September 2007 2.ADM 2007-89 Annual Treasurer’s Report for FY 2007 3.ADM 2007-98 Risk Management Annual Bill – approve payment in an amount not to exceed $199,285.94 and authorize Finance Director to renew contract 4.PW 2007-153 Water Department Report for July 2007 5.PW 2007-154 Water Department Report for August 2007 6.PW 2007-158 Raintree Village Units 1-6 – Letter of Credit Reductions – authorize release and/or reduction of letters of credit, as presented, subject to legal review and receipt of sufficient waivers of lien that demonstrate work guaranteed by SSA bonds has been paid for and verification that the developer has no outstanding debt owed to city 7.PW 2007-160 In-Town Road Program – Sidewalk Easement Agreement – authorize Mayor and City Clerk to Execute 8.PW 2007-165 Speedway Station – Storm Sewer Replacement – approve proposal with S&K Excavating and Trucking, Inc. in an amount not to exceed $12,000.00 9.PW 2007-166 Autumn Creek Unit 1 – Bond Reductions No. 1 – authorize sitework bond reduction in an amount not to exceed $5,291,681.62 and earthwork bond reduction in an amount not to exceed $1,710,272.08, subject to verification that the developer has no outstanding debt owed to city 10.PW 2007-167 Kendallwood Estates – Offsite Easement – authorize Mayor and City Clerk to execute 11.PW 2007-168 Game Farm Road/Somonauk Street – Plat of Highways a.Smith Engineering Consultants Addendum #1 – authorize Mayor and City Clerk to execute b.MFT Appropriation Resolution - authorize City Clerk to execute 12.PW 2007-172 Gruber-Kostel Dental Office – Release Letter of Credit – authorize release of Castle Bank Letter of Credit #7000272244-900 in the amount of $204,003.80 13.PW 2007-175 Yorkville Market Square – Letter of Credit Reduction #1 – authorize reduction in an amount not to exceed $670,684.42, subject to verification that the developer has no outstanding debt owed to city 14.PW 2007-176 Grande Reserve Unit 23 – Sitework Letter of Credit Reduction #1 – authorize reduction in an amount not to exceed $2,720,667.61, subject to verification that the developer has no outstanding debt owed to city 15.PW 2007-177 Autumn Creek Unit 2 – Plat of Easement – authorize Mayor and City Clerk to execute 16.PW 2007-178 Wells 3 & 4 Treatment Facility – Change Order #5 – authorize an 89 day time extension and authorize Mayor to execute 17.PW 2007-157 Well No. 4 Rehabilitation – Sole Source Contractor – approve as presented City Council Meeting Agenda November 13, 2007 Page 3 Consent Agenda (con’t): 18.PW 2007-161 In-Town Road Program – Proposed Addendum #1 for Engineering Services – authorize increase in an amount not to exceed $20,243.75 and authorize City Clerk and City Administrator to execute 19.PW 2007-174 Cannonball Estates – Storm Sewer Final Acceptance and LOC Reduction #1 – accept Storm sewer system in Unit 1 and Unit 2 and authorize reduction to Benchmark Bank Letter of Credit #11220 for Unit 1 in an amount not to exceed $106,129.24 and authorize reduction to Benchmark Bank Letter of Credit #11221 for Unit 2 in an amount not to exceed $77,607.58 20.COW 2007-40 Ordinance Approving an Amendment to the Downtown Yorkville Tax Increment Financing Redevelopment Project Area, Which Removes Certain Parcels from the Project Area – authorize Mayor and City Clerk to execute 21.COW 2007-41 Requests for Sponsorship Recommended by the Human Resource Commission a.Mutual Ground, Inc. – approve sponsorship in the amount of $100.00 b.Bristol Kendall Fire Department Fireworks – approve sponsorship in the amount of $250.00 c.DeKalb, Kane South, and Kendall Counties, Inc. Baseball – approve sponsorship in the amount of $100.00 d.Salvation Army Golden Diners – approve sponsorship in the amount of $250.00 e.Kendall County Health Department “Share Your Blessing Program” – approve sponsorship in the amount of $250.00 22.COW 2007-42 Approval of Historical Street Name – Rita Murphy 23.COW 2007-43 Set Public Hearing Date on Estimated Tax Levy – authorize City Clerk to set public hearing date for November 27, 2007 Plan Commission / Zoning Board of Appeals : Minutes for Approval (Corrections and Additions): Minutes of City Council – September 25, 2007 and October 9, 2007 Minutes of Committee of the Whole – September 25, 2007 Bill payments for approval from the current Bill List (Corrections and Additions) : Checks total these amounts: $1,773,641.13 (vendors) $ 18,478.93 (payroll period ending 10/31/07) $ 253,014.92 (payroll period ending 10/27/07) $2,045,134.98 (total) Reports : Mayor’s Report: 1.CC 2007-16 Appointment of City Attorney 2.CC 2007-15 Reconsideration of Ordinance No. 2007-69 An Ordinance Amending Ordinance No. 2007-53 (Governing Ordinance) City Council Meeting Agenda November 13, 2007 Page 4 Reports (con’t) : City Council Report: City Attorney’s Report: City Clerk’s Report: City Treasurer’s Report: City Administrator’s Report: Finance Director’s Report: Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: Committee Reports : Public Works Committee Report: 1.PW 2007-162 Route 34/Sycamore Intersection Improvements – Agreements Economic Development Committee Report: 1.PC 2007-22 B & P Properties a.Ordinance Authorizing the Execution of an Amended and Restated Annexation Agreement b.Ordinance Approving the Rezoning of Certain Property from R-1 to PUD Classification Public Safety Committee Report: 1. No Report. Administration Committee Report: 1. No Report. Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. 2. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: City Council Meeting Agenda November 13, 2007 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderman Leslie Sanitation and Waste Committee: Alderwoman Sutcliff ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Leslie Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Golinski Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development PUBLIC SAFETY Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher ADMINISTRATION Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski